VILLAGE BOARD MEETING MINUTES - FEBRUARY 12, 2007

Mayor Skeet opened regular meeting at 7:01 pm.

Members present: Mayor Skeet, Trustees Peterson, Patterson, Russ and Sobczak. Also present were Paul Chatfield and Tom Walker of Chatfield Engineers.

• Mr. Walker passed out copies of the Capital Improvement plan that
  Chatfield Engineers completed. Brief discussion was held regarding the makeup and format of the report. The Board felt they need a little time to read and absorb the contents before discussing it any further.
• Mayor Skeet questioned them as to the status of the evaluation of the Sewer Plant for the possible expansion with the Town of Pembroke. Mr. Chatfield said they will begin doing the Wastewater Treatment plant evaluation shortly, now that they have completed the Capital Improvement Study. He said they will analyze the impact Pembroke would have if connecting with the system. He has already spoken with Clark-Patterson, the Town of Pembroke’s Engineers regarding flows, the needs of the pump stations etc.
• Mr. Chatfield reminded the Board that if we intend to resubmit the Small Cities grant for drainage we will need to set up 2 public hearings, the first to inform the public of the grant availability, and the second to spell out specific improvements intended through the grant.  Clerk will contact Jean O’Connell’s office regarding the public hearings. The grant deadline is April 9th, so hearings must be set up soon.
• Mayor Skeet mentioned that Ed Beideck had contacted him about setting up a meeting with the mayor to further discuss the sewer situation. Mayor Skeet requested that Mr. Chatfield be present when such meeting is set up. Mr. Chatfield said he would.
• Discussion was also held regarding the speculation that DOT will be redoing Route 77 in 2009. Dave Lange of the DOT wants to set up a meeting to discuss if curbing, drainage etc are needed at that time. Mr Chatfield said he would accompany the Mayor to this meeting also. Trustee Patterson suggested making sure that Monroe County Water Authority is in the loop in case they need to replace any water lines at the same time.
  
  Communications
• Received Thank you letter from Village of Elba for help on situation on Main St on Jan. 12, 2007.
• Received check no. 585 in amt of $5.00 from Metzger Civil Engineering for copy of Zoning Manual.
• Received WW Facility Report and DMR for Dec. ’06 from DEC.
• Received Annual report from Village Historian Allan Starkweather.
• Received check no. 1586 in amt of $5.00 from Metzger Civil Eng for copy of Subdivision law.
• Received $10.00 cash from Gary Herman for zoning permit for shed at 9 Maple Ave.
• Received check no. 2767 in amt of $3.72 from Accent Energy Midwest for Gross Util Tax for 12/01-12/31/06.
• Received check no. 3110 in amt of $35,755.54 from Gen. Co. Treas for Sales Tax for 10/01 – 12/31/06
• Received check no. 1006 in amt of $155.00 from Judge O’Connor for Jan ’07 fines collected.
• Received check no. 517 in amt of $10,655.00 from Judge Alexander for Jan ’07 fines collected.
• Received check no. 50728 in amt of $5.00 from Damon & Morey for Tax Search on 11 Longs Lane.

• Motion by Trustee Sobczak & seconded by Trustee Russ to approve the Treasurer’s Report. Motion carried.
• Motion by Trustee Patterson & seconded by Trustee Russ to transfer $380.43 from contingency 1990.4 to Police Contractual 3120.4 in General Fund. Motion carried.

• Motion by Trustee Russ & seconded by Trustee Patterson to pay the above General and Sewer bills. Motion carried.   
• Motion by Trustee Russ & seconded by Trustee Patterson to approve minutes of 1/08, 1/22 and 2/05/07 meetings. Motion carried.   
• Mayor Skeet informed the Board that Dave Barsuk was called in to move snow at the Sewer Plant, as drifts had gotten so high (10’-12’) that they couldn’t get to some of the buildings and equipment and they couldn’t close the gate. He said they moved snow all day to outside the fence. He also informed them that the fence is in pretty bad shape from the weight of the snow. Trustee Patterson wondered if it might not be a good idea to contact Myron Chittenden regarding putting up a snow fence to avoid some of the problem in the future.
• Mayor Skeet said the Cold Storage building is at a standstill until the weather breaks. We are still waiting for the overhead door that is due in about three weeks.     
• Motion by Trustee Patterson & seconded by Trustee Sobczak to approve purchase of metal shelving and map cabinet for the storage room as specified on the Storage Room grant. Motion carried.   
• Motion by Trustee Patterson & seconded by Trustee Sobczak to approve Clerk Thomas to attend the “Managing Maps & Plans” workshop on Wed., February 28th in Williamsville as part of her grant training. Motion carried.  
• Trustee Patterson updated the Board on her communications regarding Dave Cristofaro’s request for the Village to write a letter for him. She questioned whether we can write the letter if we don’t actually have a position to place him in since Andy Houghton is now back to work. She said she has spoken to Dave Saleh regarding the issue and he suggested we write a letter and he will go over it before hand. Mr. Cristofaro had contacted the Mayor and said he would be willing to sign a waiver stating he has no claim against the Village should we not hire him. Trustee Patterson said she would take care of writing the letters and contacting Mr. Saleh.
• Mayor Skeet updated the Board on the recent Police meeting. He said he, Trustee Peterson and the officers will be designing Standard Operating Procedures so all officers follow the same procedures. He also said that Officer Houghton wants to start back and will have a shift riding with Officer Yueckstock to update him on the computers, forms, etc. The Mayor told Officer Houghton that we do need a 20-hour per week commitment from him.
• Mayor Skeet said he spoke with Officer Wood about working some on weekends. Officer Wood said he would be able to do Saturday coverage. The Mayor said once all the officers are on they will set up a regular schedule. He also mentioned he would like our regular officers to get into more training.
• Mayor Skeet suggested that due to his years of experience and knowledge he would like to see Officer Yueckstock work more on the Standard Operating Procedure, training and scheduling, which will entail his being off the road more. A brief discussion was again held regarding making Officer Yueckstock Management Confidential
• Trustees Patterson and Peterson gave a brief update on the Court Audit they conducted. It was felt they should pursue getting some help for Court Clerk Vohwinkel, especially for the summer. It would also be important to have a back up that knows the court procedures and paperwork in case Taryn were out for any reason. Office hours were discussed briefly and the Board feels there should be set hours at least four hours per day. Trustees Peterson and Patterson feel they would like to see an improved reporting system to the Board.
• Sewer department inspection forms are now ready and Valley River and our Maintenance department will be starting home inspections. Trustee Patterson mentioned making sure all involved are prepared to remove their boots before entering homes.
• Trustee Patterson mentioned the new regulation requiring 4 hours of training for planning board members. She questioned whether we should contact Genesee County Planning regarding any upcoming sessions for training.
• Mayor Skeet updated the Board on the Town of Batavia budget meeting he recently attended, and also reminded them that the GAM meeting is Thursday at Batavia Fire Hall.
• The Mayor informed the Board the order of Police patches for the summer seasonals is in, and also mentioned looking into the possibility of baseball type hats for the officers for the summer. These would have the Corfu Police insignia patch on them.
• Motion was made by Trustee Peterson and seconded by Trustee Sobczak to authorize purchase of 24 police insignia hat at a cost of $13.50 each. Motion carried.   
• Mayor Skeet informed the Board that Officer Houghton does not have a suitable jacket for winter patrol. The Board requested checking existing jackets from prior officers before approving purchase of a new jacket.
• Brief discussion was held regarding the Constable position, and the training that would be required to maintain the position.
• Motion was made by Trustee Peterson and seconded by Trustee Russ to eliminate the Constable position effective March 1, 2007. Motion carried.
• Mayor Skeet will dictate a letter to the clerk to present to Adam Vohwinkel regarding the elimination of the Constable position, which will terminate his employment effective March 1, 2007.
• Question arose whether all Village employees, including Board members are bonded. Clerk will contact insurance company for information regarding this issue.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to adjourn meeting. Motion carried.   
• Meeting was adjourned at 9:45 pm.
  

Sandra Thomas
Clerk Treasurer