VILLAGE BOARD MEETING MINUTES - FEBRUARY 13, 2006

Regular meeting called to order by Mayor Skeet at 7:01 pm.

Members present: Mayor Skeet, Trustees Russ and Peterson. Trustee Steinberg was absent. Also present were Paul Chatfield and Tom Walker from Chatfield Engineers.

• Mr. Chatfield introduced Tom Walker who will be involved in the preparation of the Capital Improvement plans. He then gave a background on the procedure normally followed. They will do some analysis of basic operating expenses and present an evaluation in the form of a report. The report will give steps needed to take for a more in depth study, identify known problems. It will also inventory what we have, capacity, discharge, flow records. Lift stations will be included in the report for upgrades and identify problems there.
• During the procedure they and the Grant writers will find out if there are any potential grants and also contact Senator or assemblyman for possible member item grants.
  
• Jean O’Connell of J. O’Connell & Associates arrived at 7:09 pm.
• Jean O’Connell gave some background on progress re: the Small Cities Grant. Surveys (290) have been sent out to the entire Village. She explained that 51% needs to be low-mod income to qualify. The Grant could be for up to $400,000 to fix “something”, so need to be specific where you are going to get other funds if a larger project. She felt we need to authorize Chatfield Engineers to pursue the Drainage portion of the Capital Plan in order to follow through in time for the Small Cities Grant. She would also like to set up a phone conference with the Small Cities people for their input and to put a bug in their ear. In the meantime, the engineers will come up with a project that meets the criteria.
• Ms. O’Connell was informed that the date of February 27th at 7:00 pm has been set for the first public hearing. She explained that the first hearing will present general Grant information and is designed to get feedback and hopefully support from the citizens.
• It was decided to hold the second Public Hearing on March 13th at 6:00 pm. This hearing will go into more specifics about the project and the Engineers will present details.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to authorize Chatfield Engineers to include Drainage in their study towards the Capital Improvement Plan. Motion carried.
• Chatfield Engineers associates left the meeting at 7:45 pm.
• Ms. O’Connell was requested to look into a grant through the Governor’s Traffic Safety Committee (GTSC) for TraCS equipment for the second Police car. She did comment that on these grants the Counties control the money and tend to keep with the Sheriff’s Dept.
• Albert Graham of Valley River Inc. arrived at 8:00 pm.
• Mayor Skeet questioned her about other possible Law enforcement grants and explained the problem in the Village especially during Six Flags Concert Season. She recommended contacting our legislators such as Mary Lou Rath and Congressman Reynolds to set up a meeting to talk about our law enforcement situation and problems and the need for more coverage. Ms. O’Connell recommended trying to get them both here at the same time. She said legislators are generally more apt to be at their home offices at the end of the week. It was suggested it may be best to wait until Concert season so they could see the problem first hand.
• The subject of Storage was also briefly discussed and Ms. O’Connell said there will other Records management grants coming up in which we may pursue electronic documentation.
• Jean O’Connell left the meeting at 8:10 pm.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to waive reading of the Minutes of January 9th Regular meeting, January 16th Special Grant Meeting, January 23rd Committee meeting and February 7th Special Budget meeting and to approve above Minutes. Motion carried.
  
  Communications
• Received Wastewater Facility Operation Report & DMR for December 2005 from Valley River Inc.
• Received check no.2991 in amt of $35,481.50 from Genesee Co. Treasurer for Village share of Sales Tax for 4th quarter 2005.
• Received award certificate from Go-Art for $500 grant awarded.
• Received check no.476 in amt of $7905.00 from Village Justice and Court report for January 2006.
• Received Jan 2006 Code Enforcement Report of Building permits from Town.

Treasurer’s Report	General Fund	Sewer Fund
Balance on hand 1/9/06	$75,262.85	$25,847.86
Receipts to 2/13/06	$44,449.14	$11,221.17
CD to 2/13/06	$250,000.00	$90,000.00
Balance	$369,711.99	$127,069.03
Disbursement To 2/13/06	$17,732.45	$14,788.58
Disbursement To NYS Court Fund	$2,270.00
Disbusement to Genesee County 60/1000MCWA	$9,925.80	$9,924.12
CD to 2/13/06	$270,000.00	$90,000.00
Cash on hand 1/9/06	$79,709.54	$22,280.45
Certificate of Deposit	$270,000.00	$90,000.00
Cash on hand including Certificate of Deposit	$349,709.54	$112,280.45

• Motion by Trustee Russ & seconded by Trustee Peterson to approvethe Treasurer’s Report. Motion carried

• Motion by Trustee Peterson & seconded by Trustee Russ to pay the above General and Sewer bills. Motion carried.
• Trustee Russ gave a brief report regarding his meeting with Bob Kowalik, Supt of Public Works from Akron. Mr. Kowalik is setting up a written agreement for the Village to use Akron’s Sewer Camera in exchange for services of our Maintenance Worker. Mayor Skeet will contact Mr. Kowalik with regards to signing the agreement.
• Trustee Peterson updated the Board about his meeting with Chatfield Engineers and Al Graham of VRI. He said he has designated Al Graham to be the technical contact for any issues for the Sewer system. Trustee Peterson and Mr. Graham will set up future scheduled meetings with Chatfield Engineers and provide the Board with summary notes of the meetings.
• Mayor Skeet informed the Board that he did sign a contract with Eastman Tree Service to go ahead and do the work. He said the estimate was $350 over the budgeted $3000 for the current year, but the Board unanimously agreed that the work should be done.
• Al Graham reported that Barry did return his call regarding the lights on the Cemetery Lift Station. It was thought to have been a burned out circuit in the panel. They did replace the circuit. He is checking to see what can be done to get the pumps to alternate. This would increase the longevity on the pumps.
• Trustee Peterson mentioned he would like to discuss the process for implementing policies. Mayor Skeet said he felt he would like to have Dave Saleh come in for input into Policy procedure.
• Brief discussion was held regarding the upcoming Health and Wellness fair at the Intermediate School on February 25th. Mayor Skeet requested the Clerk Treasurer to put a letter in Officer Houghton’s mailbox regarding representing the Village at the event and for Officer Houghton to contact Ms. Shaw for more details.
• Mayor Skeet reported he has not gotten ahold of the school superintendent regarding the crossing guard situation.
• Discussion was held concerning the Village Maintenance position and the possibility of reclassifying the position from full-time to part-time due to the change in duties since we no longer operate the water plant and subcontract the Sewer plant. As the full-time position was designated to include 8 hrs/wk maintenance at water plant and 8 hrs/wk at sewer plant, the position no longer warrants a full time person. The suggestion was made to call the labor attorney and send a copy of the Teamsters contract for her to go investigate any problem we may run into regarding changing the position.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to send copy of Teamsters Contract to Atty. Melinda Disare of Damon & Morey to investigate any ramifications to changing from full-time to part-time on our Maintenance position. Motion carried.
• Brief discussion was held regarding the letter from Village Attorney Kevin Earl regarding his continuing research on the issue of Trustee Vogler’s resignation even after having been instructed not to do so by the Mayor via phone call from the Village Office. The Board has requested Clerk Treasurer to call Atty. Earl to find out what the cost of his research came to and will discuss the issue further at the next meeting of the Board. The concensus was also that Trustee Vogler made the call to the attorney without the consent or knowledge of the Mayor, which was discussed at a previous Board meeting not to call the attorney without first contacting the Mayor.
• Mayor Skeet and Trustee Peterson gave report on the status of the Police workshops. It was reported that the TraCS system printer and scanner we received from the Gen.Co. Sheriff’s Grant have been installed in the unmarked car. Officer Yueckstock took an all-day class on it’s operation on Friday 2/10/06. Regarding obtaining the equipment for the second car, it was decided to table the issue for further discussion at a later date.
• Mayor Skeet has been in contact with Dave Saleh regarding the Police Manual.
• Clerk Treasurer requested possible hours and salary range for potential part-time Police Officers to relate to Gen. Co. Civil Service for them to do a canvas of the list. Clerk Treasurer will recontact Beth at Gen.Co. Personnel with the information of 20 hrs/wk to include weekends and between $10-$13/hour wages.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to go into executive session to discuss Police Contract at 9:50 pm. Motion carried.
• Motion was made by Trustee Peterson and seconded by Trustee Russ to go out of executive session at 10:25 pm. Motion carried.
• Decision was made to set up a meeting with Labor Attorney Melinda Disare on either Thursday February 16th or Tuesday February 21st at 6:30 pm. Clerk Treasurer to call Attorney. regarding meeting. Also next budget meeting was scheduled for Tuesday February 21st at 7:00 pm.
• Motion was made by Trustee Peterson and seconded by Trustee Russ to adjourn the meeting. Meeting was adjourned at 10:25 pm.

Sandra Thomas
Clerk Treasurer