VILLAGE BOARD MEETING MINUTES - MARCH 1, 2010

     Deputy Mayor Peterson opened budget meeting at 7:00 pm.

     Members present: Deputy Mayor Peterson. Mayor Skeet and Trustee Graham joined meeting at 7:17 pm from another meeting. Trustees Russ and Sobczak were absent.  Also present was Deputy Clerk Denise Beal.

     Deputy Mayor Peterson questioned clerks if there is any equipment, software, classes etc that would make the job in the office more streamlined.  Deputy Clerk Beal mentioned her printer is currently not working so something will need to be done on that.  Also Clerk Thomas requested to use some of current office equipment budget to purchase a new chair for her office.

     Clerks also mentioned two Municipal accounting seminars put on by NYCOM they both would like to attend. The first is in April and second in August. The cost is $85.00 each.  Permission from Board would be required to close the office.  Advance notification could be made to the public through the newsletter.

     Clerks also requested possible inclusion of Tax Software in the upcoming budget. The software is from the same company we currently use for the Sewer billing and has been quoted at $1420 for the software system, training and support then it would be $200/year for support contract and $100/year for upload from Genesee County.  Data would then be available online to residents and considerable time and cost would be saved in data entry. Deputy Mayor Peterson said he would like the clerks to see if they could determine a cost factor in time saved.

     Some discussion followed regarding the possibilities of setting up for direct deposit and internet banking.  The acquisition of a scanner for the office was also discussed. Clerks were requested to look further into these items as well as looking into a different phone system due to the problems with the current one. Brief discussion also took place regarding the Village getting a debit or credit card for emergency use.  

      Motion was made by Trustee Graham and seconded by Trustee Peterson to move the following Resolution:
      RESOLVED: That Mayor Todd Skeet is hereby authorized to submit a grant application to NYSERDA for funding of $45,035 for Energy Efficiency Upgrade funded by American Recovery and Reinvestment Act (ARRA) for the installation of energy conservation measures.
Voting Aye: Mayor Skeet, Trustees Graham and Peterson
Voting Nay: None
Trustees Sobczak and Russ were absent.                                Motion carried.

      Motion was made by Trustee Graham and seconded by Trustee Peterson to approve February 8, 2010 regular meeting minutes.
Voting Aye: Mayor Skeet, Trustees Graham and Peterson
Voting Nay: None
Trustees Sobczak and Russ were absent.                                 Motion carried.

      Brief discussion took place regarding the offer by Larry Kohorst for the John Deere.  Board members present agreed not to sell at the present time.

     Mayor Skeet mentioned that Elsag technicians came to install the License Plate reader in the marked car and ran into a snag as they couldn’t break the spyware.  Mayor Skeet said he would be calling Steve Vathy regarding the problem.

      Motion was made by Trustee Graham and seconded by Trustee Peterson to approve payment to Elsag in the amount of $18,550, which will be reimbursed by the grant. 
Voting Aye: Mayor Skeet, Trustees Graham and Peterson
Voting Nay: None
Trustees Sobczak and Russ were absent.                                   Motion carried.
     
     Board members present signed a thank you letter to Bailey Electric for the work they did tracking down the blower problems at the sewer plant.  It was mentioned that Norm Waff has installed a thermostat in Maintenance garage and that as well as the one he installed on the hot water tank are generating some savings in energy costs. Mayor Skeet mentioned the Maintenance crew are still sandblasting and recently got 10 bags of sand.
     Clerks presented information on Health Insurance renewal and the finding was that even with the increase the current plan is most reasonable without compromising existing coverage.

      Motion was made by Trustee Graham and seconded by Trustee Peterson to approve renewal of Independent Health Flex Fit Insurance to begin April 1, 2010.
Voting Aye: Mayor Skeet, Trustees Graham and Peterson
Voting Nay: None
Trustees Sobczak and Russ were absent.                             Motion carried.

     Board members started reviewing budget by line items.  It was mentioned that in current budget Trustee and Mayor reservations still needed to be made for the Hawley trip to Albany in May, which was budgeted for.

      Motion was made by Trustee Peterson and seconded by Trustee Graham to reserve a total of three (3) places for the Hawley trip to Albany in May.
Voting Aye: Mayor Skeet, Trustees Graham and Peterson
Voting Nay: None
Trustees Sobczak and Russ were absent.                              Motion carried.

     Since a quorum was now present discussion resumed regarding the 2009-10 Maintenance budget regarding covering the difference in the Equipment line item. It was decided that along with budget amendments to be made to credit the equipment sales of $15,078.00 that have been made against existing overage, the balance of $17,706.07 would be transferred from line item 1940.4 Purchase of Land as NYS has announced cutting Parks money.  Should the Park grant come through the Board said a budget amendment could be made at that time.    

     Motion was made by Trustee Peterson and seconded by Trustee Graham to transfer $17,706.07 from 1940.4 Purchase of Land to 5110.2 Maintenance Equipment in the General Fund.
Voting Aye: Mayor Skeet, Trustees Graham and Peterson
Voting Nay: None
Trustees Sobczak and Russ were absent.                              Motion carried.

     With regard to personal service line items for Village employees, it was suggested based on previous years to figure wage increases at 3 ½ % to get an idea of totals for each department.

     Police and Maintenance departments are currently working on their budgets and should have some figures for next budget meeting.  It was mentioned to consider setting up a line item to set aside money for future vehicles to avoid having to budget for them all at once.

      Brief discussion took place regarding trash pickup and roll-off.  Due to keeping a dumpster by the gate year round, it has been utilized by residents during non roll-off times creating an overage in the line item due to having to have it emptied more than was budgeted for.  It was suggested a smaller dumpster be placed in a non-accessible position to the public during non roll-off periods for the use of Maintenance and Sewer personnel only.

     Motion was made by Trustee Peterson and seconded by Trustee Graham to adjourn meeting.
Voting Aye: Mayor Skeet, Trustees Graham and Peterson
Voting Nay: None
Trustees Sobczak and Russ were absent.                               Motion carried.

     Meeting was adjourned at 9:10 pm.

Sandra Thomas
Clerk Treasurer