VILLAGE BOARD MEETING MINUTES - MARCH 8, 2010

     Mayor Skeet opened regular meeting at 7:01 pm.

     Members present: Mayor Skeet, Trustees Peterson and Graham.  Trustees Russ and Sobczak were absent. Also present were Deputy Clerk Denise Beal, resident Ken Lauer and Sue Conrad of the Daily news.

     Motion was made by Trustee Graham and seconded by Trustee Peterson to approve minutes of 2/22 committee and 3/1 budget meetings.
Voting Aye: Mayor Skeet, Trustee Peterson and Graham
Voting Nay: None
Trustees Russ and Sobczak were absent.                           Motion carried.

Communications:

• Rec’d ck#495631 in amt of $1,029.00 from Don Smith for 2002 Dodge Intrepid.
• Rec’d WW facility Operations report and DMR for Jan 2010 from VRI.
• Rec’d ck#6961 in amt of $954.80 from Denise Beal for March health insurance payment.
• Rec’d ck#8476 in amt of $5.00 from Atty Lance Mark for tax search on 66 W Main St.
• Rec’d application for refund of $754.38 sales tax charged by National Grid from Computel.

     Clerk presented invoice for quarterly payment of J. O’Connell grant consulting.  Brief discussion took place regarding grant consulting and grants in progress such as the NYSERDA grants being prepared by Doug Taylor. 

      Motion was made by Trustee Graham and seconded by Trustee Peterson to approve payment of the $4000.00 quarterly contract payment to J. O’Connell Grant Consultants.
Voting Aye: Mayor Skeet, Trustee Peterson and Graham
Voting Nay: None
Trustees Russ and Sobczak were absent.                           Motion carried.

     Mayor Skeet gave an update on the Maintenance department saying that they are currently busy working on the budget.  They are trying to think of everything to cover all needs.  He also said they are still sandblasting the backhoe and the Kubota paint is in.

     Rock Construction is working on a quote to possibly put a high window on the south wall of the Maintenance garage.

      The Mayor said Maintenance will be at the next budget meeting to present their budget.

     Discussion took place regarding energy savings due to the installation of the new thermostats.  Trustee Graham said the savings should show over a period of time.  Trustee Peterson requested updated comparison sheets be printed for the Board on a quarterly basis.

     Mayor Skeet informed members that a printer has been purchased for the Maintenance office for $99.00 plus a 2 yr service plan.

     Trustee Graham gave a brief sewer department update informing the Board that all monthly tests were passed.  He said they got new sludge hoses for the pump.  Mayor Skeet questioned getting the pumps replaced.  Trustee Graham said they are looking into pricing to replace one pump at a time and having old one repaired to have on hand.  They are also looking at replacing them with a new grant and looking at putting in a reed drying bed.

     Some discussion took place regarding the logging that is occurring behind the IGA with regards to the question of whether DEC or Army Corps were contacted by the owners.  With the creek cleaning portion of the drainage grant being so specific about the proper permits and procedures that must be observed, Board wants to make sure that the Village doesn’t get called on the logging that is taking place and that DEC and Army Corps knows that the Village has nothing to do with it.

     Mayor Skeet gave update on Police department.  The plate reader is installed, but they would like to move the new Data 911 computer out of the Explorer into the marked car.  Jeff Gillard would charge $100 labor to swap out the two computers.  Mayor Skeet is still waiting to hear from Steve Vathy. It was also mentioned that the Police answering machine is creating problems for the office machine, due to being checked less often.  Being an interconnected system apparently the volume of calls the system will store is limited which leads to the Court answering machine saying its full with only 7 or 8 calls on it. It was suggested for the clerk to look into a separate answering machine for the Police Office.

     Motion by Trustee Graham & seconded by Trustee Peterson to approve the Treasurer’s Report.
Voting Aye: Mayor Skeet, Trustees Graham & Peterson
Voting Nay: None                                                                         
Trustees Russ and Sobczak were absent.                      Motion carried.

Vouchers: #214273 thru 214340
General Fund                     – Total Am’t = $ 48,590.57
Sewer Fund                                      -  Total Am’t = $ 11,226.32

     Motion by Trustee Peterson & seconded by Trustee Graham to pay the above General and Sewer bills.
Voting Aye: Mayor Skeet, Trustees Graham & Peterson
Voting Nay: None                                                                         
Trustees Russ and Sobczak were absent.                        Motion carried.

     Clerk presented grant bills totaling $1,296.50 for approval to submit for payment to Office of Community Renewal.

     Motion by Trustee Graham & seconded by Trustee Peterson to approve submitting grant bills totaling $1,296.50 for payment to Office of Community Renewal.
Voting Aye: Mayor Skeet, Trustees Graham & Peterson
Voting Nay: None                                                                         
Trustees Russ and Sobczak were absent.
                                                                                       Motion carried.

     The CDBG request for funds form was unable to be completed due to the absence of Trustee Sobczak as he is one of the designated signers.  Brief discussion took place regarding setting up additional signers to avoid such a situation in the future. 

     Motion by Mayor Skeet & seconded by Trustee Peterson to approve assigning Trustee Al Graham as a cosigner on the Request for funds for the CDBG grant.
Voting Aye: Mayor Skeet, Trustees Graham & Peterson
Voting Nay: None                                                                         
Trustees Russ and Sobczak were absent.                           Motion carried.

     Brief discussion took place regarding Board attendance. Clerk was requested to update the attendance chart with 2010 meetings.  Sue Conrad requested to have a copy sent to her when updated. 

      Sue Conrad left meeting at 8:00 when budget portion of meeting began.

     Board began budget with discussion of a 3 ½% cost of living salary increase through all departments. Clerk was requested to get figures from Genesee County personnel to use as a comparison of what other Villages wages are.
      Discussion took place regarding requests submitted by Judge Alexander for the Court department.  Board reviewed salary increases requested as well as additional allowance for a part time Court Clerk of $7500.  Increase in case loads was cited as reasoning for both increases and additional personnel. An additional $500 was requested to be added for training.  Board concluded it would like to see some additional numbers from the Judge to show there has been a significant increase in case load, as fine revenue is not showing significant increase over previous year.

      Sewer department partial budget submission was reviewed.  Brad Lang is still waiting for some estimates to complete sewer budget requests.  Board did discuss the addition of line item for Sewer wages for summer help in painting and upkeep.  It was also suggested that electrical engineer Norm Waff be given a separate individual line item for wages rather than trying to keep track and split his salary between Maintenance and sewer departments.  Clerk will look into line item.

      Trustee Graham also mentioned that one NYSERDA grant has been submitted and they are working with Chatfield on the second. He said that Ken Scherrieble of VRI has fronted thousands of hours for Doug Taylor to work on the grants. 

      Other items in Sewer department discussed were usual contractual increase from VRI for their services and further pursuing an answer from Mr. Chittenden on the property next to the sewer plant.  Mayor Skeet said he will work with clerk on a letter to Mr. Chittenden.

      Clerk mentioned the addition of funds in the budget to cover a potential audit as mentioned by Charlie Philion of Community Renewal.  If the expenditures on the grant exceed $500,000 by the end of the fiscal year, an audit will be requested so it should be budgeted for.  Clerk will contact Freed Maxick for an estimate on the audit.

      Brief update was given on the meeting with Charlie Philion and Trustee Graham mentioned that funds should have been allotted in the grant for the additional hours that have been and will be put in by Village office staff on this grant.  He mentioned the long list of things the Village office is responsible for keeping track of per Charlie Philion.  Trustee Peterson said he would like to see a copy of the list.
     
     Motion by Trustee Graham & seconded by Trustee Peterson to adjourn meeting.
Voting Aye: Mayor Skeet, Trustees Graham & Peterson
Voting Nay: None                                                                         
Trustees Russ and Sobczak were absent.                           Motion carried.

     Meeting was adjourned at 9:15 pm.

Sandra Thomas
Clerk Treasurer