VILLAGE BOARD MEETING MINUTES - MARCH 13, 2006

Mayor Skeet opened Public meeting on Small Cities Grant and Drainage issues at 6:10 pm with Pledge to the flag.

Members present: Mayor Skeet, Trustees Patterson and Peterson. Also present were Ann McDonnell and Elizabeth Bunich of J.O’Connell Grant Writers, Paul Chatfield of Chatfield Engineers and Ann Lawrence from Genesee County Legislature.

• Mayor Skeet introduced Paul Chatfield to the public attending. Mr. Chatfield explained the purpose of the studies his firm is undertaking regarding Drainage Improvement plan and the Sanitary Sewage system (including Treatment Plant) and how the study relates to the Governor’s Office of Small Cities Grant Program. He said the determination was made that there is nothing in the Sewer system or Plant operation that would cause any health of safety threats or concerns, and that the Sanitary Sewer system mostly needs general maintenance and updating due to the age of the system and plant
• It was therefore decided that the focus of the Grant application would concern Village drainage problems and improvements. For the purpose of the study the Village was broken into four quadrants using Routes 33 and 77 as the dividing lines. The study found two major areas of concern, one of which would be the Northeast Quadrant, which encompasses the area east of Route 77 and north of Route 33. The second would be the Southeast Quadrant, which lies east of Route 77 and south of Route 33.
• In the Northeast quadrant the focus is on the flow conditions through Murder Creek and the standing water throughout the creek. There are several thousand acres that drain into Murder Creek. It needs to be cleaned out as well as the tributaries within the Village. Also on Lawrence Avenue the plan would include replacing approximately 750 ft. of 18” pipe that has flow problems with 21” pipe. On Meadowbrook Terrace a swale would be created that would discharge into Murder Creek.
• Phase 2, which would be pursued through another grant after Phase 1 were completed, would cost an estimated $491,136. This would include cleaning out along Goose Neck Creek, between Longs Lane and the railroad to Maple Avenue, clean and redefine Goose Neck Creek, culverts under road and railroad, storm sewer along Maple and East Main Street, reestablish swales along Longs Lane and Storm sewer on Thompson Drive.
• Trustee Russ arrived at 6:25 pm.
• Mr. Chatfield encouraged the public to report and take photographs of any impact the drainage problems have on roads, yards and residences, and any safety concerns of public health from standing water. He also stressed the importance of the Village Board issuing a resolution stating the commitment of the Village to obtain any necessary funding over the amount of the $400,000 Grant.
• Anne McDonnell of J. O’Connell mentioned that regarding the surveys that were sent out to the affected area, they still need 11 or 12 more responses. Of those they have received it is running 46% eligible. It was discussed whether any other areas could be considered beneficiaries of the Phase 1 project.
• Brief discussion was held concerning the decaying structure of the underpass on South Allegheny due to the frequent flooding and regular water run off in the underpass. Also the safety issues with the large quantity of truck traffic on Allegheny during times of excess water in the underpass were discussed.
• Again the importance of the public writing letters of concern was stressed relating any hardships, problems, extra costs due to drainage problems. Possible areas of concern could include mold and bacteria problems, flooding basements, etc. It was suggested to get the Fire Department to supply a letter outlining cellar pumping cases. Also the circumstance of the Intermediate school closing in the past due to the overflow from a tributary of Murder Creek could be further investigated as to damage and costs incurred.

• Mr. Chatfield stressed that even if the improvements were made, it would require continuous maintenance. It wouldn’t necessarily eliminate standing water under all conditions, but with the improvements the water shouldn’t sit for more than a couple of days. He mentioned that the design is for what they call “10 year frequency storm”.

• Anne McDonnell said once the resolution is completed by the Trustees, the Grant writers would need a certified copy of the resolution, as well as a certified copy of the Public Notice. She said they would send the Village a list of the residents they still need surveys from. She said with such a small sampling, 95% of the benefiting households must complete the survey.

• Mr. Chatfield said the time frame we are probably looking at would be: The grant is due April 3rd, in August or September we would get an answer as to approval. Upon approval the Engineers would then prepare the design, obtain all permits, approvals, easements, etc, which would take 4-6 months. It should be ready to put out for bids by February of Next year, and be ready to begin construction by spring. There would be approximately 4-6 month construction time.

• Mr. Chatfield said once Phase 1 and 2 are completed, the next step would be to incorporate report into capital improvement plan, and tackle the Sanitary Sewer and Treatment plant next.

• The Public meeting was closed at 7:30 pm.

• Trustee Steinberg arrived at 7:30 pm.

• Regular Board of Trustees meeting resumed at 7:50 pm.

• Village resident Marge Wotherspoon remained for the meeting.

• Motion was made by Trustee Russ and seconded by Trustee Steinberg to waive reading aloud and to accept the minutes of 2/13/06, 2/21/06, 2/27/06 and 3/06/06. Motion carried.

• Minutes and Addendum of Emergency Meeting of 3/08/06 were read and discussed. One change of the arrival time of Trustee Peterson was made.

• Motion was made by Trustee Patterson and seconded by Trustee Peterson to accept minutes of 3/08/06 with change as indicated. Motion carried.

• Discussion was held regarding a letter received from Village residents, Anthony and Shari Salim concerning fence zoning laws. The Board of Trustees recommended forwarding the letter to the Planning Board. Clerk Treasurer was requested to send a letter to the Salim’s indicating the above.

• Marge Wotherspoon indicated an interest in serving on the Planning Board. Clerk Treasurer will contact Planning Board Chairman, Leah Nicholson, to have her contact Ms. Wotherspoon.



Treasurer’s Report	General Fund	Sewer Fund
Balance on hand 2/13/06	$79,709.44	$22,270.45
Receipts to 3/13/06	$79,709.44	$10,569.12
CD to 3/13/06	$270,000.00	$90,000.00
Balance	$359,478.68	$122,839.57
Disbursement To 3/13/06	$26,511.85	$13,357.03
Disbursement To NYS Court Fund	$2,715.00
CD to 2/13/06	$260,000.00	$80,000.00
Cash on hand 1/9/06	$70,251.83	$29,482.54
Certificate of Deposit	$260,000.00	$80,000.00
Cash on hand including Certificate of Deposit	$330,251.83	$109,482.54



• Motion made by Trustee Peterson and seconded by Trustee Steinberg to make the following transfers in the General Fund:
• Transfer $4000.00 from 1990.4 Contingency into 1989.4 Other General Government Support.
• Transfer $249.60 from 1990.4 Contingency into 1440.4 Engineer Contractual. Motion carried.
• Motion made by Trustee Peterson and seconded by Trustee Russ to make the following transfer in the Sewer Fund:
• Transfer $249.60 from 1990.4 Contingency into 1440.4 Engineer Contractual. Motion carried.
• Motion by Trustee Steinberg & seconded by Trustee Russ to approve the Treasurer’s Report.            Motion carried.
  
  

Fund	Voucher Number	Total
General Fund	#21032 through #21080	$26,511.85
Sewer Fund	# 6147 through # 6164	$13,357.03

Motion by Trustee Steinberg & seconded by Trustee Russ to pay the above General and Sewer bills. Motion carried.

Motion was made by Trustee Russ and seconded by Trustee Steinberg to move the resolution to introduce proposed Local Law #1 of 2006 entitled “A Local Law Repealing and Replacing the Sewer Use Law for the Village of Corfu, New York.”
     Voting Ayes: Mayor Skeet, Trustees Peterson, Steinberg and Russ.
     Nays: None. Motion carried.

A public hearing will be held on April 10, 2006 at 7:30 pm at the Corfu Village Hall.           

Mayor Skeet signed the first page of the Short Environmental Assessment Form.

Trustee Peterson gave a report on Maintenance Continuous Improvement Plan, which outlines the relationship between hours worked and tasks accomplished to increase general efficiency. He would like to set up a standard operating procedure using a Work Log system. This could possibly consist of a daily log indicating estimated time for each task. He feels the Village needs a general schedule set up for the Maintenance department with daily expectations. It was suggested that we bring Al Graham of VRI and Jay Feitshans, Maintenance Worker, in to the Committee meeting on March 27th to detail the Board’s expectations.

Motion was made by Trustee Russ and seconded by Trustee Peterson to go into executive session at 9:15 pm to discuss personnel issues. Motion carried.

Clerk Treasurer Thomas left the meeting at 9:15 pm.

Motion was made by Trustee Peterson and seconded by Trustee Patterson to go out of executive session at 9:30 pm. Motion carried.

Clerk Treasurer Thomas rejoined meeting at 9:30 pm.

Mayor Skeet outlined what he feels the needs are for the Village regarding future Police coverage. He would like to hire one additional part-time officer and 3 seasonal officers. It was decided to run an ad in the Batavia Daily for the seasonal officers with a deadline of March 28, 2006 by 3:00 pm to accept applications. The Board will conduct interviews the evening of March 28th beginning at 7:00 pm.

Clerk Treasurer was requested to place ad and to call Civil Service on the status of the canvas for part-time officer.

Motion was made by Trustee Russ and seconded by Trustee Peterson to move the following resolution:
RESOLVED: Mayor Todd Skeet is hereby authorized to submit application for the Governor’s Office of Small Cities Grant, and that the Village of Corfu commits to obtain the balance of funding needed above the $400,000 Grant for the completion of the proposed work delineated in the Grant Porposal.
     Voting Ayes: Mayor Skeet, Trustees Russ, Peterson, Patterson and Steinberg.
      Nays: None. Motion carried.

Certification}
State of New York}
County of Genesee}
Village of Corfu}
    
I, Sandra S. Thomas, Clerk of the Village of Corfu, New York, hereby certify that the above is a true copy of resolution duly adopted by the Village Board of the Village of Corfu on March 13, 2006.

Clerk Treasurer requested the Board to consider new phone system from Frontier for the Village Office/Court, detailing cost of renting or purchasing the system. The Board chose not to make a decision at this time and requested the Clerk to call the Town of Darien to find out what system they are using.

Brief discussion was held regarding having the quarterly newsletter printed by an outside firm and shipped to Village. Clerk Treasurer gave two quotes she had obtained from Office Max and Kinkos. Trustee Steinberg gave the name of another firm to contact.

The Board was reminded that the next GAM meeting is on March 16th at Batavia Downs. Mayor Skeet and Trustee Peterson plan to attend. Clerk Treasurer to make reservations.

Mayor Skeet gave a brief outline of the Emergency Evacuation Plan meeting he attended on Thursday March 9th, with the Town of Pembroke, Fire Department and County. He said there will be two 3-hour classes required by all elected officials of the Village and these must be accomplished by October 2006.

Trustee Patterson suggested she could get ahold of Scott Boyd at the school regarding the possibility of using the school computers for all to take the on-line classes at the same time. She said she would call Tim Yaeger of Emergency Planning for more details on the requirements. Mayor Skeet mentioned that grants such a FEMA will not be given to any municipalities who do not complete the classes. Tim Yaeger will be getting the program information to Mayor Skeet.

Motion was made by Trustee Peterson and seconded by Trustee Russ to adjourn meeting.
Motion carried.     Meeting was adjourned at 10:20 pm.

Sandra Thomas
Clerk Treasurer