VILLAGE BOARD MEETING MINUTES - MARCH 15, 2010

     Mayor Skeet opened budget meeting at 7:04 pm.

     Members present: Mayor Skeet, Trustees Russ, Peterson and Graham.  Trustee Sobczak arrived at 7:25 pm. Also present were Deputy Clerk Denise Beal, and Police Administrator James Meier.

     Jim Meier presented Board with his recommendations for Police portion of Budget.  He mentioned a slight increase in Personal Service to accommodate raises that may go into effect.  He would also like to see a separate line item for setting aside $10,000 towards a future police vehicle.  In both equipment and contractual line items he suggested a decrease of $3000 in each.

     Mayor Skeet mentioned he had received a quote from Rock Construction for $6000 for an 8’ x 24’ office and storage area to be constructed in the Police Garage.

    With regard to wage increases, Sergeant Meier suggested changing the date of increase to the budget year as long as they were hired prior to September 1, rather than the anniversary date of their employment to make budgeting easier.  Mayor Skeet suggested they should have to work a minimum number of hours before affecting a raise.  He said he felt we still need to have more coverage on weekends. Sergeant Meier said since we are currently down 4 officers from last summer, he is looking at 2 more applicants. He is requiring them to make a commitment to weekends, holidays and concerts.

     He also mentioned the License Plate reader has been installed and is waiting on Steve Vathy to take care of a problem with the fire wall before it is operational. He said because it is a federal grant rather than a state one, the grant money should be coming in before the end of the budget year.

     Sergeant Meier left the meeting at 7:38 pm.

     Mayor Skeet directed the Board’s attention to the Maintenance Budget list they were given.  There were questions on some of the items and Mayor Skeet reminded them that the list was all encompassing with needs as well as wants.  Trustee Peterson suggested they prioritize the list so the Board can get a better idea of what items are necessities.  Trustee Peterson said he will speak to the Maintenance staff regarding prioritizing.

     Mayor Skeet also gave the Board figures from estimates from Rock Construction for two possible projects they are looking into. One is to skin and insulate the 40’ x 50’ Cold Storage building for an estimate of $13,400 materials and labor.  This would allow maintenance staff to work on projects in the building year round.  Trustee Graham questioned the cost of heating that large an area.

     The second project would be possibly installing a window on the south side of the Maintenance shop and steel lining the shop at an estimated cost of $7980 materials and labor.

     Mayor Skeet also mentioned that the Bobcat listed on the budget is listed without trade in value.  We have also put in for a grant to defray all or some of the cost of the Bobcat.

     Mayor Skeet also mentioned that for 2011-12 budget they may wish to budget for a larger backhoe for creek cleaning for upkeep due to the drainage grant.

     Separate Electrical budget requests were reviewed and Trustee Peterson said he will work more closely with Norm Waff to have him prioritize the list.  It was decided to set up the Electrical portion as a separate budget line item from the Maintenance department.  It was also mentioned that there should be an amount added for training.

     At the Mayors request, Deputy Clerk Beal presented a chart of Holidays observed by other Municipalities.  Mayor Skeet said he felt that on about three of the Holidays not observed by the Village Office since they are federally observed Holidays that we should consider closing the office out of respect.  Other Board members felt that since the Village allows two floating holidays it would not be necessary to close the office on those days.

     Request for increase in funding from Corfu Free Library of approximately $180 was discussed.  Majority of Board agreed to the increase since we did not increase allotment to the Library last year.

     Mayor Skeet closed the Budget portion of meeting at 8:55 pm.

     Solicitors permit from Just Energy was presented by Clerk for Board consideration.  Brief discussion took place regarding complaints from residents received in the past.

      Motion made by Trustee Sobczak and seconded by Trustee Russ to deny request for Solicitors permit.
Voting Aye: Mayor Skeet, Trustees Peterson, Russ, Graham and Sobczak
Voting Nay: None
                                                                                         Motion carried.

      Mayor Skeet updated the Board on a few issues brought up regarding the Drainage Grant.  It was mentioned that Mr. Bishop on Meadowbrook would like the Engineer to contact him regarding questions he has.  Mr. Johnson on East Main wants to have a valve installed.  Mr. Kolmetz on Meadowbrook requested the possibility of having some digging done at his house foundation while the construction equipment is on his property.  Mayor Skeet and Engineers will deal with these items on an individual basis.

     Clerk presented the following bills for payment that had been received the day after regular bill paying meeting and requested approval to pay:
Town of Pembroke - Fuel              $  659.53
Computel Consultants                   1,372.00
Service Education Inc.                      800.00
Time Warner                                     203.14
Verizon                                             281.36
VRI for Grant Services                    4,000.00
                    TOTAL                      $7,316.03     

      Motion made by Trustee Peterson and seconded by Trustee Sobczak to approve payment of the above bills totaling $7,316.03.
Voting Aye: Mayor Skeet, Trustees Peterson, Russ, Graham and Sobczak
Voting Nay: None
                                                                                               Motion carried.

      Motion made by Trustee Russ and seconded by Trustee Sobczak to adjourn meeting.
Voting Aye: Mayor Skeet, Trustees Peterson, Russ, Graham and Sobczak
Voting Nay: None
                                                                                               Motion carried.
    
      Meeting was adjourned at 9:10 pm.

Sandra Thomas
Clerk Treasurer