VILLAGE BOARD MEETING MINUTES - APRIL 10, 2006

Annual meeting called to order by Mayor Skeet at 6:36 pm.

Members present: Mayor Skeet, Deputy Mayor Russ, Trustees Patterson, Peterson and Sobczak.Also present Judge Robert Alexander.

• Judge Alexander administered the oath of office to Trustees Russ, Peterson, Patterson and Sobczak, and Clerk Treasurer Sandra Thomas.
• The Trustees presented Judge Alexander with some questions regarding the Court budget for FY 2006-2007. There was also brief discussion regarding ticketing and fine procedures. Judge Alexander left the meeting at 6:55 pm.
• Motion by Trustee Patterson and seconded by Trustee Sobczak that the Batavia Daily News be designated as the official newspaper. Motion carried.
• Motion by Trustee Russ and seconded by Trustee Peterson that
  M & T Bank, Corfu NY be designated the official depository of the Village of Corfu. Motion carried.
• Motion by Trustee Patterson and seconded by Trustee Peterson that the Village Board meeting be held second Monday of month at 7:00 pm. Motion carried.
• Motion by Trustee Peterson and seconded by Trustee Sobczak that the Board establish a mileage rate of $.35 per mile to be paid to those employees designated to receive mileage. Motion carried.
• Motion by Trustee Peterson and seconded by Trustee Russ to establish special meetings of the Board of Trustees as follows:
  The Mayor and Trustees of the Village shall constitute the Board of Trustees thereof. The Board shall meet at seven o’clock in the evening of the first Monday in the month following the annual election and such meeting is known as the annual meeting of the Board. The Board shall hold other regular meetings at such times and places in the Village as it shall by resolution provide. Special meetings may be called by the Mayor or any two Trustees, by causing a written notice, specifying the time and place thereof, to be served upon each member of the Board, personally, at least one hour, or by leaving a notice at his/her residence or place of business with some person of suitable age or discretion, at least twenty-four hours before the time of the meeting, or by mailing such notice at least seventy-two hours before such meeting. Any meeting may be adjourned to a later date, but not for more than three weeks. (See Section 87 of Village Law.) Motion carried.
  
• Mayor Skeet made the following appointments:

1. That Kevin Earl is appointed Village Attorney for a term of one year.
   Motion by Trustee Peterson and seconded by Trustee Patterson to approve the above appointment.  Motion carried.
2. That Judge Alexander is appointed to oversee the Court Department.
   Motion by Trustee Patterson and seconded by Trustee Peterson to approve the above appointment. Motion carried.
3. Mayor Skeet appointed Trustee Glenn Russ as Deputy Mayor for a term of one year.
   Motion by Trustee Peterson and seconded by Trustee Patterson to approve the above appointment. Motion carried.

• Mayor Skeet appointed Sandra Thomas as Clerk Treasurer for a term of two years, term to expire the first Monday in April 2008. Motion by Trustee Peterson and seconded by Trustee Sobczak to approve the above appointment. Motion carried.
• Public Works and Public Safety Committee meetings will be held the fourth Monday of the month at 7:00 pm.
• The following Departmental appointments were made by Mayor Skeet:
  Sewer Department: Trustees Russ and Peterson
  Maintenance Department: Trustees Sobczak and Patterson
  Police Department: Mayor Skeet and Trustee Peterson
  Personnel: Trustee Patterson
  Office Department: Trustee Sobczak
  Inventory: Trustee Sobczak
• It was discussed to have Trustees in charge of each department be responsible for gathering possible budget needs and information throughout the year and report budget items on the agenda at each monthly meeting for Board feedback.
• Mayor Skeet mentioned that Attorney Dave Saleh is currently working on an employee manual. The possibility of a quarterly evaluation on all Village employees was discussed. Procedure for evaluation will be developed at a later date.
• Brief discussion was held regarding Inventory procedure. Mayor Skeet stressed the importance of having an up to date inventory. Clerk Treasurer Thomas said she will work with Trustee Sobczak on updating records we already have.
• Motion was made by Trustee Patterson and seconded by Trustee Peterson to accept minutes of 3/27/06 Committee meeting, 3/28/06 Budget meeting and 4/03/06 Budget meeting. Motion carried.
  
  Communications:

1. Received check no. 126690 in amt of $1.53 from Trinsic Communications for Gross Utility Tax for 12/1/05 through 2/28/06.
2. Received check no. 3600107652 in amt of $1533.56 from National Grid for Gross Utility Tax for 12/1/05 through 2/28/06.
3. Received letter from Assemblyman Steve Hawley acknowledging receipt of request for $14,000 Member Item Grant.
4. Received check no. 94883 in amt of $2310.26 from Nat’l Fuel Gas for Gross Utility Tax for 12/1/05 through 2/28/06.
5. Received check no. 1196283 in amt of $7837.36 from Time Warner Cable for Gross Utility Tax for 1/1/05 through 12/31/05.
6. Received check no. 56101568 in amt of $434.96 from Citizen’s Communications for Gross Utility Tax for 12/1/05 through 2/28/06.
7. Received check no. 478 in amt of $7540.00 from Village Justice & Court Report for March 2006.
8. Received March 2006 monthly report from Town of Pembroke Codeenforcement officer.
9. Received copy of Small Cities Grant from J. O’Connell & Associates.
10. Received Wastewater Facility Operation Report and DMR for February 2006 from Valley River Inc.

Treasurer’s Report	General Fund	Sewer Fund
Balance on hand 3/13/06	$70,251.86	$ 29,482.54
NSF Fee received		$10.00
Receipts to 4/10/06	$20,613.50	$1,775.06
CD to 4/10/06	$260,000.00	$80,000.00
Balance	$350,865.33	$111,267.60
Disbursement To 4/10/06	$22,630.82	$10,035.33
Disbursement To NYS Court Fund	$4,050.00
CD to 4/10/06	$260,000.00	$90,000.00
Cash on hand 4/10/06	$64,184.51	$21,232.27
Certificate of Deposit	$260,000.00	$90,000.00
Cash on hand including Certificate of Deposit	$324,184.51	$101,232.27

• Motion made by Trustee Russ and seconded by Trustee Patterson  to make the following transfers in the General Fund:
1. Transfer $1270.00 from 1990.4 Contingency into 1989.4 Other General Government Support.
2. Transfer $2316.40 from 1990.4 Contingency into 1440.4 Engineer Contractual.
3. Transfer $2463.00 from 1990.4 Contingency into 1420.2 Staff Law. Motion carried.
• Motion made by Trustee Peterson and seconded by Trustee Russ to make the following transfer in the Sewer Fund:
1. Transfer $998.40 from 1990.4 Contingency into 1440.4 Engineer Contractual. Motion carried.
• Motion by Trustee Sobczak and seconded by Trustee Russ to approve the Treasurer’s Report. Motion carried.
  
  

Fund	Voucher Number	Total
General Fund	21081 through #21129	$22,630.82
Sewer Fund	# 6165 through # 6177	$10,035.33

Motion by Trustee Peterson and seconded by Trustee Russ to pay the above General and Sewer bills. Motion by Trustee Peterson and seconded by Trustee Russ to pay the above General and Sewer bills. Motion carried.
    
Mayor Skeet opened the Public Hearing on Proposed Sewer Law #1 of 2006 at 8:10 pm.

Motion was made by Trustee Peterson and seconded by Trustee Russ to offer the following resolution for Participation in the Genesee County Multi-Hazard Mitigation Plan:
     WHEREAS, the Federal Disaster Mitigation Act of 2000 (DMA2000) calls for and 44 CFR Part 201.6 requires that each county and local municipality adopt a Multi-Hazard Mitigation Plan reviewed by the State Emergency Management Office (SEMO) and approved by the Federal Emergency Management Agency (FEMA) as a prerequisite to receive pre-disaster mitigation project funding, and
     WHEREAS, pre-disaster mitigation projects reduce the loss of life and property, human suffering, economic disruption, and disaster assistance costs resulting from natural disasters, Genesee County has received federal funding to develop a Multi-Hazard Mitigation Plan for Genesee County and all of its encompassing municipalities and tribal lands which choose to participate with a County in-kind match of 20%,
     WHEREAS, the Village of Corfu has been asked to participate in the Genesee County Multi-Hazard Mitigation Plan a Multi-Hazard Mitigation Plan for the Village of Corfu by providing input into the process and possibly designating a contact person who will attend regular project meetings for a limited period, keep Village officials informed about the project, and otherwise provide voluntary assistance as feasible, and
     WHEREAS, the Village Board feels it is in the best interests of the Village of Corfu to become a participating municipality in the Genesee County Multi-Hazard Mitigation Plan that will include the development of a Multi-Hazard Mitigation Plan for the Village of Corfu with local input from the Village that will need to be presented to the public, reviewed and adopted by the Village to be an official plan, Now, therefore, Be it
     RESOLVED, that the Village of Corfu will be a participating municipality in the Genesee County Multi-Hazard Mitigation Plan.
Voting Aye: Mayor Skeet, Trustees Russ, Peterson, Patterson and Sobczak.
Nay: NONE
Motion carried.

• Trustee Patterson mentioned she has spoken to Tim Yaeger of Emergency Management regarding training and we could possibly bring in a facilitator and combine with the Towns for class and testing.
• Mayor Skeet mentioned there is a meeting Wednesday at Genesee County Emergency Management Facility on State Street. Clerk Treasurer to fax a copy of above resolution to Tim Yaeger.
• Motion was made by Trustee Peterson and seconded by Trustee Patterson to adopt the following resolution:
  RESOLVED: That the Village of Corfu adopt the Cyber Security Citizen’s Notification Policy as mandated by New York State Technology Law 208 as added by Chapters 442 and 491 of the Laws of 2005. (See attached).
  Voting Aye: Mayor Skeet, Trustees Russ, Peterson, Patterson and Sobczak.
  Nay: NONE
  Motion carried.
• Mayor Skeet questioned the Board as to whether they feel taxes or sewer rates should be raised to keep from having to access fund balance in both general and sewer funds. The Board was in agreement to maintain the current tax and sewer rates for the coming fiscal year and to continue to try to fine tune operations and expenses in all departments. It was felt that Chatfield Engineers report will give us a better overall picture regarding the sewer department when they have all their data gathered.
• Decision was made to set up Public hearings for both Budget and Benefit Assessment for April 24th at 7:00 pm and 7:30 pm respectively. The committee meeting will begin at 6:00 pm.
• Clerk Treasurer was requested to send a letter of Thanks to Bob Kowalik of the Village of Akron for the use of their Jetter to help us with the line between the aeration tank and clarifier.
• Ad for part-time Maintenance position will be placed with Batavia Daily with deadline for applications of April 21st and Interviews to be set up for Tuesday April 25th at 7:00 pm (and Wednesday April 26th if needed).
• Trustees discussed having temporary Maintenance person Greg Lang contact Schnellingers for topsoil to fix the holes from tree removal in front of Goepfert’s and other locations depending on the size of load of topsoil.
• Trustee Sobczak mentioned sidewalk breakage and developing hole at the southwest corner of Allegheny and Genesee where the trucks keep going over. Trustee Sobczak will contact the DOT regarding the problem. He was also requested to have DOT check and repair the Storm Drain manhole by 54 West Main which continues to erode and get larger.
• Trustee Peterson presented a Court Project Plan outlining Court Project goals including:

1. Define Revenue Process
2. Identify revenue potential using Rte 63 Corridor study
3. Evaluate current revenue process
4. Develop an improvement plan
   • Change full time police work hours to cover peak traffic times
   • Develop fixed work schedule for 24/7 coverage
   • Define point of service documentation process
   • Identify improvement opportunities

• The presentation included flow charts and graphs that could be implemented by instituting a daily log sheet for all officers to document daily operations, incidents, traffic violations, etc.
• Trustee Peterson also mentioned he would like to formalize a Mission statement by resolution at the next meeting and have it posted for public awareness.
• Mayor Skeet presented information on the Laser radar that Officer Yueckstock had gathered. Officer Yueckstock obtained three separate quotation on State bid pricing. As per Officer Yueckstock’s suggestion, the Board was in agreement that the unit that is able to operate through the vehicle window would be the best one to purchase.
• Motion was made by Trustee Russ and seconded by Trustee Sobczak to authorize Officer Yueckstock to purchase NYS Contract #PC57221, the Prolaser III from Kustom Signals Inc. which includes Cord, Case, Battery Module, Charger, One year warranty, Shipping and handling. Motion carried.
• Public hearing for the Sewer Law was closed at 10:05 pm. No residents were in attendance.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to move the resolution to adopt a Negative Environmental Impact Declaration Regarding Local Law #1 of 2006. (See attached) Motion carried.
• Motion was made by Trustee Peterson and seconded by Trustee Russ to move the resolution to adopt Local Law #1 of 2006. (See attached). Motion carried.
• Motion was made by Trustee Russ and seconded by Trustee Patterson to adjourn meeting. Motion carried.
• Meeting was adjourned at 10:20 pm.

Sandra Thomas
Clerk Treasurer