VILLAGE BOARD MEETING MINUTES - MAY 22, 2006

Mayor Skeet opened Committee meeting at 7:03 pm.

Members present: Mayor Skeet, Trustees Patterson, Peterson, Sobczak and Russ.

• Motion was made by Trustee Sobczak and seconded by Trustee Patterson to approve minutes of May 8, 2006. Motion carried.
  
• Mayor Skeet signed the Lease for office rental from the Town of Pembroke for June 1, 2006 to May 31, 2007.
• Mayor Skeet gave the Maintenance department report. Erik Lang started work Thursday, May 18th. Water tower property and Depot property have been mowed, and will be cleaned up further.
• The lawn tractor has been picked up by Goodridge farms for service and blade replacement. Some discussion was held regarding the condition of some of the equipment. It was found that diesel fuel had been used in some equipment that weren’t supposed to be diesel. The weed whackers were taken for repairs and are now working.
• The ten flower pots from last year have been refilled and have been placed at the street corners. Mayor Skeet spoke to the new owners of Scott’s greenhouse and got a quote on ten more pots for placement in the Village. After brief discussion the Board approved the purchase of ten new pots, 2 each to be placed at corners of Depot St, Fieldcrest Drive and Longs Lane. The other four will be placed one each by the welcome signs leading into the Village.
• Mr. Lang will be getting topsoil to fill in where trees were removed, and possibly getting some mulch for resident’s use.
• Officer Yueckstock is making up log sheets for duties and fuel for the maintenance department. Presently Mr. Lang is keeping a log on paper. As soon as some of the la wn care is caught up, he will be assigned other duties such as vehicle maintenance, cleaning up maintenance garage, etc.
• Trustee Sobczak reported that DOT has repaired the hole on the SW corner of Rte 33 & 77, and he will recheck the status of the DI on W. Main St. He said he will also call them regarding the square on SE corner in front of Kwik Serv.
• The patch of grass on the SW corner at Rte 77 was discussed regarding the difficulty and danger of mowing due to the steep pitch at that location. For the time being the Board feels they will have Officer Yueckstock direct traffic while Mr. Lang mows. The Board will check on the cost of either blacktopping that spot or check with a landscaping company for ideas of what could be done to alleviate the problem.
• It was brought to the Boards attention that there have been several complaints regarding the overgrown yard between the Dollar Store and Liquor Store. Due to it being private property, the owner will have to be contacted. Clerks requested to contact Mr. Reeves to make sure of any Village ordinance regarding grass height and send a certified letter to the property owner to inform him that he will be charged for maintenance if the Village is required to take care of the situation.
• Mayor Skeet mentioned to the Board that the Court will be honoring Jack Schollard for his years of service on Wednesday night, May 24th. The Board decided to do a separate honor to Jack at the Corfu Family Day celebration.
• Police meting has been set for Tuesday, May 23 at 6:30 pm. New seasonal officers will be in attendance for scheduling.
• Motion was made by Trustee Russ and seconded by Trustee Patterson to hire Sandy Thomas as court greeter upon approval of Judge Alexander and civil service. Motion carried.
• Clerk requested to contact Judge Alexander regarding ad for constable position to be placed as soon as possible.
• Brief discussion was held regarding the purchase of two cell phones for the Police cars. Trustee Sobczak found in his research that the best deal seemed to be Verizon.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to authorize the purchase of two cell phones for Police cars through Verizon.Motion carried.
• The office/court phone system was discussed. Thus far no single phone system seems to fill the needs that is in a reasonable price range. The Board agreed to have the Clerk check the price on a separate phone line for the court.Clerk requested to continue trying to get ahold of Time Warner for Road Runner hook up for TraCS system.
• Mayor Skeet reported to the Board that at the recent GAM meeting he spoke with Councilmen DeWind and Mallory from the Town of Pembroke regarding wanting to rent additional space in the form of the small (Bingo) office for use for our Police Officers as well as storage.
  The Troopers have indicated a strong interest in setting up a sub-station in the Village and this location would be ideal with its outside access. The Troopers in turn would bring some much-needed DWI equipment with them as well as computer and fax accessibility, which our officers could use. It would also facilitate the possibility of more DWI checks in conjunction with the Village, and we could have the Judge right on the premises. Mayor Skeet said he plans to attend the next workshop of the Town to further pursue the matter.
• Some discussion was held regarding the PS100 training class required for all Trustees for disaster management. Options for taking the class were discussed and the Board decided to have the Mayor contact Pete Sformo about the possibility of his giving the class.
• Trustee Patterson informed the Board she plans to attend the County Hazard Planning Mitigation meeting on Wednesday night. She also brought up the Highway Shared Services Agreement and discussion was held regarding a resolution to adopt the shared services agreement.
• Motion was made by Trustee Patterson and seconded by Trustee Russ to adopt the following Resolution approving a Highway Shared Services Agreement. (See Attached)
       WHEREAS, The Village of Corfu seeks to share equipment, materials and services with other Genesee County municipalities and neighboring counties on an informal basis and to be in compliance with New York State Highway Law and General Municipal Law is required to adopt an agreement formalizing this arrangement, and
       WHEREAS, municipalities, including the Village of Corfu, have the power and authority to contract for the purpose of renting, leasing, exchanging. Borrowing or maintaining of machinery and equipment, with or without operators, with other municipalities, and
       WHEREAS, it has been determined that the Village of Corfu and other municipalities have machinery and equipment which are not used during certain periods and have stored materials and supplies which are not immediately needed, and
       WHEREAS, It has been determined that by renting, borrowing, exchanging, leasing or maintaining highway machinery and equipment and the borrowing or lending of materials and supplies, the Village of Corfu and other municipalities may avoid the necessity of purchasing certain needed highway machinery and equipment and the purchasing of or storing a large inventory of certain extra materials and supplies, thereby saving the taxpayers money, and
       WHEREAS, the intent of the Village of Corfu to give Village Mayor the authority to enter into renting, exchanging, borrowing, lending or maintaining agreements with the persons serving in similar capacities in other municipalities without the necessity of obtaining approval of the Board of Trustees prior to the making of each individual arrangement, and
       WHEREAS, the Village of Corfu has presented an agreement which is expected to be adopted and placed into effect in other municipalities and will grant the person holding the comparable position authority to make such arrangements and has requested approval of this agreement by the Village Board, and
       WHEREAS, the Corfu Village Board has determined that it is in the best interests of the Village of Corfu to be a party to such shared services arrangements and does concur with this recommendation. Now therefore, Be it
       RESOLVED, That the Village of Corfu Board is hereby authorized and directed to execute the Highway Shared Services Agreement which shall be effective immediately for a teo (2) year term through May 22, 2008 with a clause to allow two (2) additional two (2) year renewals, and Be it Further
       RESOLVED, that the Village of Corfu Clerk is authorized and directed to file a copy of the Highway Shared Services Agreement with the Chief Elected Official of each municipality within the County of Genesee, and other municipalities to be determined.
  

       Voting Ayes: Trustees Patterson, Peterson, Sobczak and Russ
              Nays: None. Motion carried.

• Clerk mentioned call from J. O’Connell office requesting Village to set up a bi-monthly meeting to discuss grant status and further possibilities. Clerk to call to have them attend June 26th meeting.
• Family Days was briefly discussed. Clerk updated Board on results of inventory of products left from previous year. The Board agreed that hats, crayons and erasers should be restocked for the children’s bags.
• Motion was made by Trustee Russ and seconded by Trustee Patterson to approve transfer of $110 donations from 2005 Family Day for use in expenses for 2006 Family Day. Motion carried.
• Decision was made by the Trustees to march in the Memorial Day Parade on May 29th and hand out flyers for the upcoming Family Day.
• Trustee Sobczak confirmed that John Lamond and his band will definitely perform for the street dance from 8-11 pm for Family Day.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to adjourn. Motion carried.
• Meeting was adjourned at 9:05 pm.

Sandra Thomas
Clerk Treasurer