VILLAGE BOARD MEETING MINUTES - JUNE 12, 2006

Regular meeting called to order by Mayor Skeet at 7:08 pm.

Members present: Mayor Skeet, Trustees Russ, Patterson and Sobczak. Trustee Peterson was absent. Also present: Al Graham from Valley River Inc.

• Motion was made by Trustee Patterson and seconded by Trustee Russ to approve minutes of May 16 and May 22, 2006. Motion carried.

Treasurer’s Report	General Fund	Sewer Fund
Balance on hand 5/30/06	$68,952.97	$24,870.86
Receipts to 6/12/06	$32,582.09	$1,880.62
CD to 6/12/06	$275,000.00	$80,000.00
Balance	$376,535.06	$106,751.48
Disbursement To 6/12/06	$26,461.45	$4,766.41
Disbursement To NYS Court Fund
CD to 6/12/06	$290,000.00	$80,000.00
Cash on hand 1/9/06	$60,073.61	$21,985.07
Certificate of Deposit	$290,000.00	$80,000.00
Cash on hand including Certificate of Deposit	$350,073.61	$104,870.86

• Motion by Trustee Russ & seconded by Trustee Patterson to approve the Treasurer’s Report. Motion carried.

Fund	Voucher Number	Total
General Fund	21211 through #21236	$26,461.45
Sewer Fund	#6206 through #6211	$4,766.41

Communications

1. Received $2.00 cash from Stiles for Zoning permit for pool.
2. Received letter & certificate from Project Childsafe for participation in program.
3. Received Code Enf. Officer report for May 2006 from Town of Pembroke.
4. Received check #483 in amt of $17,755.00 & May 2006 Court report from Village Justice.
5. Received Waste Water facility operations report for May ’06 from VRI.
6. Received Thank you mote from Faye Strollo of Town of Pembroke for Joint Youth fund contribution.

• Brief discussion was held regarding performance of Grant writers. Clerk requested to provide Trustees with copy of J. O’Connell contract for reference.
• Board was informed of flowers ordered for Trustee Peterson’s wife’s funeral.
• Trustee Peterson made a brief appearance to thank the Board for all their cooperation and support during his wife’s illness and upon her passing.
• Al Graham gave Sewer report.
• All systems passed. Flow averaged 50,000 for May ’06. One load of sludge was hauled out. Sludge was pumped out of big into little, supernated then pumped to drying beds. Sludge testing passed so will be getting dumpsters.
• Diffusers in post tank were replaced. Mr. Graham said in jar testing from different plant found Chemtex is $.35/gal cheaper and can get in 5 gal. Containers.
• Brief discussion was held regarding intercommunity agreement with Akron. Mayor said he will get ahold of Bob Kowalik of Akron to set up a meeting. Clerk to check files for copy of thank you letter sent to Mr. Kowalik for use of Akron’s Jetter, as Mr. Graham said Mr. Kowalik never received letter.
• Mr. Graham also mentioned with regard to shared services that the Village has some extra PVC pipe at the Village that Akron could use, as well as a filter press. Board agreed that Mr. Graham could offer those items for Akron’s use.
• Mr. Graham reported that lift stations have been pumped by Dibble as a favor to Mr. Graham.
• Brief discussion was held regarding getting Sewer inspection letters prepared to send to local lawyers and real estate agents, as well as preparing a Certificate of Compliance and Inspection form for inspecting Sewer hookups be conducted prior to sale of homes. Clerk to check local law to see if fee has been set.
• Chatfield Engineers report was briefly gone over. Some discussion was held regarding capacity of plant if Town of Pembroke opted to hook into Corfu plant. Drying beds were also discussed.
• Mayor Skeet said he would check into Agricultural curtains for feasibility of utilizing for weather protection on drying beds. Mr. Graham mentioned a pouring they had done that was almost ready when it rained and sludge got soaked again, so some type of protection would be beneficial.
• Some discussion was also held regarding infiltration detection and inflow. A portable flow monitoring device was mentioned. If suspicious of a section of pipe, go downstream from suspected problem and the device will monitor flow and download information. This is an item we could check with the grant writers on a possible grant for.
• Mr. Graham was questioned about smoke testing and responded there are some problems with that such as smoke could go into the home. With regards to the Chatfield report, Mr. Graham confirmed that most figures are guesstimates for costs of repairs.
• Mayor Skeet mentioned a meeting he and Mr. Graham had with Peter Sformo and Gary DeWind from the Town of Pembroke. He did mention that it looks pretty promising that they are in agreement with the Village possibly utilizing the old “Bingo” room as a Police Office.
• The Mayor also said Mr. DeWind brought up the Sewer and said there is some support for the Town hooking into Village Sewer system including Ed Arnold Jr and Jim Mallory of the Town Council. He gave the indication they want to get something going as soon as possible. They mentioned the 40 acres across from the high school are being held up from development due to no sewer. Mayor Skeet said they would like to set up a meeting.
• Mayor Skeet also questioned the Board as to their willingness to commit to the hard work that would be involved in the possibility of the Town of Pembroke hooking into our sewer system. The Mayor mentioned he has a meeting with Ken Scherrieble of Valley River on Monday, June 19 at 3:00 to see what the first steps would be. Mr. Graham mentioned as an example that our Clarifier tank size is too small. Mayor Skeet said he also met with Town of Pembroke Supervisor Ed Beideck and that Ed would talk with his Board on Wednesday June 14 at their meeting. Trustee Russ said he would go to that meeting.
• Al Graham left the meeting at 9:00 pm.
• Maintenance department update was given. Mayor Skeet said Erik Lang is doing a great job, but with his short hours is having some difficulty getting caught up. The Mayor informed the Board he has approved some extra hours to allow Mr. Lang to try to catch up.
• Clerk updated Board on the status of the Campbell property in the business district as per Zoning Officer Richard Reeves. Return Receipt letter has been sent requesting immediate action on taking care of the overgrown lawn. Receipt has not been confirmed yet. Once receipt is confirmed the Village should be within it’s rights to have the lawn taken care of and bill the property owner.
• Mayor Skeet gave a Police update. He requested that since Officer Yueckstock’s hours have changed, he would like the Board to think about a substitute crossing guard should Charlie Lenhard be unable to man the corner for any reason for the next school season.
• Some discussion was held regarding Concert night coverage. Mayor Skeet will be working with the Officers regarding times and coverage. He mentioned that Officer Yueckstock is willing to work some concert evenings as well as the seasonal officers.
• Mayor Skeet also mentioned he would like to work with the State Police on DWI night to have equipment on premises.
• Mayor Skeet said he would like to get a water cooler for the office for the officers. It was mentioned that Home Depot has one that has cold, hot and icebox for about $105.00. Trustee Patterson said she would check with Culligan for prices.
• Mayor Skeet said the possible rental of the office on the west side is pretty much a given. The Town should be voting on it on Wednesday. Talks are in the works for a possible State Police substation to share the office.
• Mayor Skeet reported that he has spoken to Jeff Ammon about possibly building some enclosed cupboards in the Village office Storage room.
• Judge Alexander has requested setting up an additional Wednesday V&T Court night for July through possibly November to accommodate the increased volume of tickets during Six Flags season.
• Motion was made by Trustee Russ and seconded by Trustee Patterson to approve the court setting up an additional V&T Court night for July through November. Motion carried.
• Mayor Skeet reported that Officer Houghton is only working partial duty in Attica.  He also reported that Judge Alexander has hired Adam Vohwinkel for his Court Constable.
• Some discussion was held regarding the Tracs grant. Officer Yueckstock gave figures for the equipment listed on the grant. Options were discussed such as getting a Dell system instead of Gateway like we have. Trustee Sobczak will speak with Officer Yueckstock regarding requirements he needs for operation and check into pricing on different systems.
• Motion was made by Trustee Sobczak and seconded by Trustee Patterson to authorize purchase of laptop and accessories not to exceed $2000.00. Motion carried.
• Clerk Thomas presented the Board with figures on the amount of Health Insurance overpayment by Officer Yueckstock during the year until the Union contract was signed.
• Motion was made by Trustee Russ and seconded by Trustee Sobczak to authorize payment to Officer Yueckstock for overpaid Health Insurance withholdings. Motion carried.
• Reminder was given to the Board members to have their copy in for the next newsletter at the June 26th meeting.
• Letter was presented to the Board from the Sheet Metal Workers Union requesting list of all officers, including seasonal. Trustee Patterson said she would look into the wording of the contract to see if seasonal officers should be included.
• Clerk requested and was granted permission to close the office on Tuesday June 13th until 1:30 pm to attend the service for Trustee Peterson’s wife.
• Mayor requested on regular bill paying meeting nights the Trustees be here at 6:30 to review the bills so meeting can start at 7:00.
• Motion was made by Trustee Patterson and seconded by Trustee Sobczak to adjourn meeting. Motion carried.
• Meeting was adjourned at 10:28 pm.

Sandra Thomas
Clerk Treasurer