VILLAGE BOARD MEETING MINUTES - JUNE 14, 2010

     Mayor Skeet opened Regular meeting at 7:00 pm.

     Members present: Mayor Skeet, Trustees Peterson, Bielec, Graham and Sobczak. Also present were Deputy Clerk Denise Beal, Jon Hinman and Paul Chatfield of Chatfield Engineers, Valerie Ansuini and Gary Rouleau of J. O’Connell & Associates and Village Resident Ken Lauer.

     Mayor Skeet said he called this meeting with the Engineers and Grant Administrators to see if we can get things running smoothly.

     Valerie Ansuini mentioned due to it being Federally funded, this Community renewal project is different than most and the process for getting paid often takes longer. She explained the problems that had been encountered with the delayed payments for the contractors due to the timing of their payroll, the due date of the reports and the Village meetings to approve payment.

     Paul Chatfield also interjected that they have to put together the pay estimate at the end of the month, e-mail it to the contractor for review, then it goes back to Chatfield, then to the Village for signature before being sent to O’Connell’s to include for payment. He did assure the Board that the project is on schedule. Trustees suggested having Dennis from Zoladz attend the upcoming Progress meeting on Thursday to stress the importance of following through with paperwork and report requests in as timely a manner as possible.

     Paul Chatfield presented the Board with a Project Status report, which included work completed and work scheduled for the next two to four weeks. It is estimated 22% of the project has been completed to date. It was mentioned that the previously discussed additional piping along Longs Lane needs to be approved as well as amendment for additional Resident inspection Services to be provided by Chatfield Engineers. Brief discussion took place regarding notice from Charlie Philion at Office of Community Renewal that use of the remaining $80,000 in the budget should be determined soon. Chatfield Engineers is in process of determining additional needs.

      Additional piping along Longs Lane and different options for improving Goose Neck Creek from Water Street to Jay E Potter Lumber were discussed. Also discussed was the possibility of two additional catch basins at 25 and 27 Maple Ave.

      Motion was made by Trustee Graham and seconded by Trustee Bielec to move the following Resolution;
RESOLVED: That Chatfield Engineers is hereby authorized to provide additional storm sewers along the remainder of Longs Lane, to include 3 additional catch basins for a cost of approximately $17,900.00 upon approval by Community Renewal.
     Voting Aye: Mayor Skeet, Trustees Graham, Peterson Sobczak and Bielec
     Voting Nay: None                                                                      Motion carried.

     Paul Chatfield left the meeting at 8:15 pm. Jon Hinman, Valerie Ansuini and Gary Rouleau left the meeting at 8:20 pm.
Communications:

1. Rec’d WW Facility Operations Report & DMR for April 2010 from VRI.
2. Rec’d ck#7043 in amt of $642.85 from Denise Beal for Health Ins Pymt.
3. Rec’d ck#34943 in amt of $182.40 from EASCO for Scrap metal.
4. Rec’d ck#55738 in amt of $5.00 from  Rybak,  Metzler &  Grasso for tax search on 7 ½ Lawrence Ave.
5. Rec’d renewal applic. Form for Liquor License from Pizza Pantry.
6. Rec’d letter from DOT re: highway project plan & village property.
7. Rec’d ck#672 in amt of $14,720.00 from Judge Alexander for May 2010 fines.

     Motion by Trustee Sobczak and seconded by Trustee Peterson to approve minutes of May 27, 2010 Fiscal Year end meeting.

      Motion by Trustee Graham and seconded by Trustee Bielec to approve Treasurer’s Report.

Vouchers: #214583 thru 214626
General Fund                     – Total Am’t = $ 28,816.81
Sewer Fund                                      -  Total Am’t = $  7,973.93

     Motion by Trustee Bielec and seconded by Trustee Sobczak to pay the above General and Sewer bills.

     Clerk presented Board with Drainage Grant bills totaling $92,217.28 for approval to submit to Office of Community Renewal for payment.

     Motion by Trustee Graham and seconded by Trustee Peterson to approve submitting bills totaling $92,217.28 to Office of Community Renewal for payment.

     Deputy Clerk Beal spoke to the Board about recent changes in Retirement reporting for elected and appointed officials, which includes a report of activity, such as keeping a calendar of work they do for a one month period.  She mentioned the only ones affected that are currently on retirement are Jim Meier and Trustee Graham, as clerk’s already record time worked.  She also mentioned that besides the clerks, Jim Meier will have to be reappointed when the mayor runs for office.  She also informed the Board that she and Mayor Skeet will be meeting with Attorney Jim Schmidt on June 22nd to finalize the Employee Handbook.

     Mayor Skeet gave a brief Police update.  He mentioned he was not happy with coverage Memorial Day and this past weekend.  He has spoken to Jim Meier regarding scheduling.  He also mentioned the lockers for the police garage are in.

      Mayor Skeet mentioned that in the Maintenance department the new Skidloader is in and crew is cleaning up the old one to go to Gadd’s to be sold on the lot since it did not sell through bid.  The new racks in the storage building have been primed and look good.

     Brief discussion took place regarding the large loads of branches some homeowners have been placing by the road.  In past practice for large loads the homeowner was to request the trailer be dropped off for them to load the material themselves.  It was suggested this be stressed in the next newsletter.  Abuse of the rolloff was also discussed as trash has been brought in from outside the Village.

     Approval for purchase of several items from Maintenance and Sewer budgets was requested.

      Motion was made by Trustee Sobczak and seconded by Trustee Bielec to approve purchase of the following items in Maintenance; Dewalt kit, Driveway sealer and clothing allowance for a total of approximately $3,600: and the following items in Sewer; Microscope, DO Meter, PH Meter and Tool Box and tools totaling approximately $4,000.

  
     Trustee Graham mentioned they will be working on flower beds at the plant this week. It was also mentioned that Police cars will need to be left outside the fence when they seal the driveway, and that it was noticed that officers are not shutting the gate while they are on duty.

     Trustee Graham said during the last rain event VRI got called in and had to bypass filters. They had over 300,000 gallons go through the system and the system handled it. He also said the stands have been built for the variable speed pumps and that Norm Waff would be in to get them up and running.

     Mayor Skeet mentioned that the tracks for the new skid loader came in but they are not rubber coated so they won’t be able to run on the road. He suggested returning them and utilizing the credit on some other accessory for the Skid loader.  He said the rubber coated tracks are not available for this new model.

     Clerk passed around NYS DOT letter received in response to several questions Mayor Skeet had asked them at their last meeting regarding the upcoming project.

     Trustee Bielec asked about the possibility of the Catholic Church placing a sign on the corner of Prospect and Main Street indicating the back entrance to church parking.

     Trustee Peterson updated the Board on his meeting with two grant firm representatives. He said he felt the first was more experienced with school grants, not municipalities, but was impressed with the second.  It is planned to interview at least two more firms.
      Motion was made by Trustee Peterson and seconded by Trustee Graham to move the following Resolution;
RESOLVED: That Amendment to the Owner-Engineer Services Agreement be approved for Additional Resident Project Representation Services for an additional 320 hours of inspection for a cost of approximately $16,720.00 upon approval by Community Renewal.
     Voting Aye: Mayor Skeet, Trustees Graham, Peterson Sobczak and Bielec
     Voting Nay: None
                                                                                      Motion carried.

     A couple of zoning and code violations were briefly discussed. Clerk said she would check with zoning and code enforcement officers on the status of the issues.

     Motion made by Trustee Graham and seconded by Trustee Peterson to adjourn meeting.

Sandra Thomas
Clerk Treasurer