VILLAGE BOARD MEETING MINUTES - JUNE 25, 2007

Mayor Skeet opened Committee meeting at 7:02 pm.

Members present: Mayor Skeet, Trustees Patterson, Russ, Peterson and Sobczak. Also present were Glenn Bailey of Bailey Electric Motor and Pump, Al Graham of Valley River Inc., and Officer Dennis Yueckstock.

• Glenn Bailey informed the Board about a Roots Variable speed drive blower to possibly replace our current blower system. He said the advantage would be the ability to adjust the pressure to do only the work asked which the resultant reduction in wattage would save considerably on power bills. According to his calculations running one blower wide open results in approximately $13,000/yr power bill, not to mention the shortened life of the blower motor due to continual full speed usage. He said utilizing two variable speed blowers at 50% speed would result in approximately $3,137/yr power bill, two at 75% would be approximately $7,058/yr.
  
  At present one blower is doing the job of two. One motor is presently down and needs repair. Normally one blower runs at full speed then the other picks up the slack. With the proposed new system neither blower would run at full speed extending the life on the blowers.
  
  He said we could set up the blowers with a transducer on each which keeps them within a fraction of the PSI. He presented the Board with an Energy Savings analysis report. (See attached) There can also be an alarm system set up to indicate failure. We have one unit that can be upgraded. With the upgrade, transducers, one new blower and protective box we should be able to get the system up and running for about $2500.
• Motion made by Trustee Russ and seconded by Trustee Patterson to approve having Glenn Bailey of Bailey Electric order and set up the Blower system with transducers as previously discussed.
  Ayes: Mayor Skeet, Trustees Peterson, Patterson, Russ and Sobczak
  Nays: none
  Motion carried.
• Glenn Bailey left the meeting and Kevin McCarthy joined the meeting at 7:30 pm.
• Officer Yueckstock questioned the possibility of a small wind turbine to power even a portion of the plant to save in power costs. The Board may have Chatfield Engineers look into the feasibility.
• Al Graham of VRI gave Sewer report. All levels at plant were in compliance for June. Ten tons of sludge was hauled out.
• Mr. Graham reviewed the results of the village wide smoke testing that was done. They found 26 downspouts that need to be dye tested, 8 vents that need repair and/or be capped, and 8 illegal sump pumps. He elaborated on a couple of vents that were cut off below ground level and were draining yards into the sewer. He said the landowners have been advised to replace the cap with a permanent one. Mr. Graham said they are putting together 30 day notices to be sent to those that are in violation. Sewer Law allows assessment of fines if not complied with.
• He also said Akron is going to camera the line under the railroad to see if there is a possibility it is cracked. Mr. Graham thanked Kevin McCarthy for all his help during the smoke testing. He said VRI has now purchased their own smoke tester for future use. He also said they are actively looking into purchasing a portable filter press which presses water out of sludge which would further speed up the drying process.
• Mr. Graham said they are now cleaning the drying bed once a week and the system is working fantastic. He was questioned as to the possibility of utilizing the sludge for composting but Mr. Graham said the costs of testing for composting is extremely high. The Board talked about the possibility of erecting a small building to store dried sludge instead of maintaining a dumpster on site at $100/month rental. They will research the cost and grant possibilities through either energy savings or recycling grants.
• Al Graham left the meeting at 7:50 pm.
• Motion made by Trustee Peterson and seconded by Trustee Patterson to go into executive session to discuss personnel issues at 7:50 pm. Motion carried.
  
  Officer Yueckstock remained for the executive session. Kevin McCarthy and Sandra Thomas left the meeting at 7:50 pm.
• Motion made by Trustee Sobczak and seconded by Trustee Russ to go out of executive session at 8:42 pm.
  Motion carried.
• Motion made by Trustee Patterson and seconded by Trustee Peterson to allow Officer Yueckstock to use his 3 leftover vacation days from 2006-07 fiscal year during week of June 25, 2007. Motion carried.
• Officer Yueckstock left the meeting and Kevin McCarthy and Sandra Thomas rejoined the meeting at 8:45 pm.
• Kevin McCarthy gave Maintenance department report.
• He informed the Board he has been looking into renting a striper for crosswalk and sidewalk striping. For the better grade striping that won’t wear off so quickly so far he has got a price of $174/day for the striper and $14/gallon for the paint. Steve Stocking of the Town is checking some of his sources for us, and Mr. McCarthy is also checking on the cost of outside contractor to do the job.
• Trustee Sobczak said he would check with the DOT about possibly striping in front of the Liquor/Hair/Pet Store.
• Mr. McCarthy also said he is meeting with Steve stocking of the Town this week to go through the Village and see what roads need work before winter. The Town is going to seal cracks in the roads of the Village and they will be looking at Maple Avenue for future work.
• Mayor Skeet informed the Board they are still looking for a part-time Maintenance person to assist Kevin with Creek cleanup and other jobs. Mr. McCarthy has started cleaning the creek behind the sewer plant where a large willow tree fell and blocked the line of the outfall, but there is some concern over his working alone due to the pitch of the creek bed. Trustee Sobczak volunteered to make himself available if needed in such a situation.
• Kevin McCarthy left the meeting at 9:00 pm.
• Motion made by Trustee Patterson and seconded by Trustee Peterson to approve minutes of June 11, 2007. Motion carried.
• Motion made by Trustee Peterson and seconded by Trustee Patterson to approve renewal of the Corfuny.com website for 2 year renewal for $85.44 to be reimbursed to Matthew Steinberg. Motion carried
• Communications were read due to oversight at prior meeting:
  
  Communications
• Received check no. 6353494 in amount of $1580.64 from Selective Insurance Co for damage claim on Sewer Compound Fence.
• Received $10.00 cash from Mark Zybeck for zoning permit for sundeck.
• Received letter of intent from Dadio’s Central for liquor license renewal.
• Received check no. 528 in amount of $9640.00 from Judge Alexander for May 2007 Court funds.
• Received check no. 737 in amount of $400.00 from Darien Lake for Ford Taurus.
• Received letter from Atty Kevin Earl re: Kennelly property purchase.
• Received Town of Pembroke Code Enforcement Officers report for May 2007.
• Received check no. 3593 in amount of $10.00 from Hawley Development Corp for Zoning permit for 47 Allegheny, K & K FoodMart.
• Received check no. 56134899 in amount of $394.44 from Citizen’s for Gross Rec. Tax for quarter ending 5/31/07.
• Received $3.00 cash from Tara Ongley for zoning permit for pool.
• Received check no. 3600177333 in amount of $1440.37 from Niagara Mohawk for Gross Rec. Tax for quarter ending 5/31/07.
• Received check no. 117710 in amount of $133981 from National Fuel for Gross Rec. Tax for quarter ending 5/31/07.

• Motion made by Trustee Sobczak and seconded by Trustee Patterson to move the following Resolution:
  RESOLVED: That Mayor Todd A. Skeet and Clerk Treasurer Sandra S. Thomas be identified as Authorized Signers on all Village of Corfu checking and money market savings accounts, and be approved to enact the certified banking resolutions of Corporation of Manufacturers and Traders Trust Company for all such accounts as required by M & T Bank.
  Ayes: Trustees Patterson, Peterson, Russ and Sobczak.
  Nays: None
  Abstain: Mayor Skeet
  Motion carried.
• Brief discussion was held regarding continuing the newsletter on a quarterly basis. Consensus was to keep it going.
• Clerk Thomas informed the Board that Village Insurance is up for renewal. Paperwork for a secondary insurance company quote was presented. It was decided to have the clerk meet with the representative as soon as feasible to obtain a quote for comparison. Clerk was also requested to check with current Insurance company regarding cost of increasing bonding limits.
• Mayor Skeet gave Police report.
  
  He mentioned that the unmarked car needs work done on the brakes, which Kevin McCarthy will be taking care of during the week.
  
  He informed the Board that during the Road check last Tuesday the Officers wrote 69 tickets. He also said he has been conferring with Sheriff Dibble regarding working together on more possible road checks as well as the upcoming DWI Road checks.
  
  Mayor Skeet also said he has spoken at length with Sheriff Dibble regarding allowing Route 33 traffic to go through more frequently during high volume traffic such as concerts.
  Mr. Dibble said the officers working the light are working under dispatch and are following orders to concentrate on allowing Route 77 traffic to go through. Mayor Skeet said he told him if our officers are running the light they have an obligation to the Village residents, the tax payers, to let the Route 33 traffic go through more frequently.
• Trustee Sobczak questioned the status of uniform allowance for Village Police Officers. It was explained to him that the union contract details what the Officers are allowed for uniforms.
• Clerk Thomas reminded the Board that the DWI grant proposal for 2008 is due by July 18, 2007. Mayor Skeet said he will try to set up a meeting with Frank Ciacia of Stop DWI.
• Mayor Skeet talked to the Board about an inquiry he received from resident David Saleh regarding a sump pump that was installed on the property behind his home that services a ditch that was put in by approximately six property owners. His request was that the Village pays for the electricity for the sump pump. The Board discussed the situation and feels this is not the responsibility of the Village but of the property owners.
• Trustee Peterson updated the Board on the revised drawing for K & K Food Mart to be built on the corner of Main St. and Allegheny Rd. He said they have revised the handicap parking location as per the concerns expressed at the previous meeting with Reid Petroleum. Trustee Peterson expressed his concerns that the Village needs to stay on top of the procedure, as our Planning Board is understaffed and has difficulty getting a quorum.
  
  He will be attending the Planning Board meeting on June 27th and feels at least one member of the Board should attend all Village Planning Board meetings as well as County Planning Board meetings where this project will be discussed.
• He feels we need to keep current on the upcoming project schedule and to understand the project process and permits required for now and the future throughout this project. He said we need to find out what is our responsibility, what is County Planning responsibility, who checks the required permits etc. Clerk informed him that a representative from County Planning would be attending the June 27th meeting as well.
• Mayor Skeet mentioned that each Board member received a copy of the current Employee Handbook in their mailbox and he would appreciate if they would start going through it for updating.
  Clerk Thomas informed the Board of a conversation with the NYCOM attorney regarding proper procedure for comp time. At the previous meeting motion had been made to only allow straight time if an employee chose to use comp time for additional time off. According to the NYCOM attorney, it must still be given at time and a half, whether used as time off or given in monetary compensation. The Board agreed to have the clerk issue a memo to inform employees of this correction to the previous motion.
• Motion made by Trustee Russ and seconded by Trustee Patterson to adjourn the meeting. Motion carried.
• Meeting was adjourned at 10:15 pm.

Sandra Thomas
Clerk Treasurer