VILLAGE BOARD MEETING MINUTES - JUNE 26, 2006

Mayor Skeet opened committee meeting at 7:10 pm.

Members present: Mayor Skeet, Trustees Patterson, Peterson, Russ and Sobczak. Also present were Jean O’Connell of J. O’Connell & Associates. and Kenneth Scherrieble of Valley River Inc.

• Brief conversation was held regarding fax received from Wm Gick regarding supporting three bills pending in legislation. It was felt there was not enough information presented, and recommended to send an e-mail requesting more information before passing any supporting resolutions.
• Jean O’Connell spoke with the Board regarding award of Records Management Grant. She would like copy of confirmation letter faxed to her office when received. She did confirm that monies must be spent as designated in the grant. Clerk will go over grant specifications in preparation for utilization.
• Some discussion was held regarding Member Item Grants requested of legislators. Trustee Patterson said she would contact Steven Hawley’s office and Clerk Thomas would contact Mary Lou Rath’s office as follow up on these grant requests.
• Ms. O’Connell brought up the possibility of a recycling program grant that pays 50% of equipment for recycling, which would include the brush hog. We would need to institute a recycling program to qualify. She mentioned that on 50% grants you can often use in-kind services towards your 50%.
• When questioned about the status of the Small Cities Grant Ms. O’Connell said to expect an announcement around the end of September. 
• Mr. Scherrieble referred to an I&I study by VRI. He mentioned a grant received in Akron under DEC consent order. Said it is much easier to get large grants if you can partner with the Town, School etc. Some discussion was held regarding steps necessary to begin pursuing larger grants for sewer plant improvements.
• Some discussion was held concerning possible grants for Police equipment. Mayor Skeet mentioned the borrowed vests and radios from the Sheriff’s for our seasonal officers. Clerk gave Ms. O’Connell the paperwork for the upcoming Stop DWI grant. Ms. O’Connell said she would look into possibilities for grants to procure police equipment or vehicles as well as Court equipment.
• Officer Yueckstock arrived at the meeting at 7:30 pm.   
• When questioned about the possibility of a parks or recreation grant such as the Quality Communities Grant to possibly develop a Village park, Ms O’Connell said a community comprehensive plan would need to be drawn up. Any property under consideration would need to be appraised.
• Ken Scherrieble brought up the question of whether the Village has had an independent audit done as most larger grants will require either a GASB34 compliant financial statement of annual audit. He gave the name of a firm to get a quote for an independent audit.
• Jean O’Connell left the meeting at 8:15 pm.
• Discussion was held with Ken Scherrieble regarding I&I (Inflow & Infiltration) study for the sewer, as this would be the first step necessary for any upgrade or expansion of the sewer plant. He said without fixing any inflow or infiltration problems the DEC will not allow any expansion. Taking care of these problems would reduce cost per gallon, leading to tighter system, leading to a higher capacity. He said in order to do a thorough study it would require two flow meters. He said Akron has one we could use. A flow meter would cost approx. $5000. Once the areas of highest concern are determined, those areas would be jetted and we could utilize Akron’s camera to show exactly where to make repairs.
• Mr. Scherrieble felt the next step would be to aggressively talk to the school about getting on board as they are in need of a sewer system. Then pump stations would have to be evaluated.
• In order to actively pursue any expansion or major upgrades it was discussed to establish a Capital Projects fund. Clerk to check into proper procedure to follow to establish such a fund.
• A Lubricating scheduling system for the sewer plant was discussed with Mr. Scherrieble. This would involve a regular maintenance program with a checklist to be initialed, creating a double check and increasing the life of the equipment.
• Pricing information was gone over regarding contracting Waste Management to supply dumpster for dried sludge and hauling cost. It was determined that it would be more cost effective than having the wet sludge pumped and hauled as it has been previously done.
• Discussion was held regarding setting up protective tarps for the drying beds per proposal by VRI.
• Ken Scherrieble left the meeting at 9:15 pm.
• Officer Yueckstock spoke to the Board about new seasonal officer Cristofaro needing a tactical carrier for his bulletproof vest. He requested permission to purchase 3 carriers for the vests in use at present.       
• Motion was made by Trustee Peterson and seconded by Trustee Russ to allow Officer Yueckstock to purchase 3 tactical carriers for the bulletproof vests.
       Voting Aye: Mayor Skeet, Trustees Peterson and Russ.
        Nay: Trustees Patterson and Sobczak
        Motion carried.
• Brief discussion was held regarding purchase of the laptop for the TRACs grant received. The possibility of purchasing two less expensive laptops in place of one more expensive was brought up as some mention was made of the County switching the entire system in 3-5 years. Clerk felt grant information should be checked first.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to authorize purchase of two laptops not to exceed $950.00 each for the Police vehicles. Motion carried.
• Officer Yueckstock informed the Board that memory sticks have already been purchased for the seasonal officers at Aldi’s at $29.00 each. He also mentioned we would need to get another air card for the second vehicle.
• Officer Yueckstock left the meeting at 10:05 pm.
• Motion was made by Trustee Patterson and seconded by Trustee Peterson to authorize VRI to contract the Lube Engineers maintenance program for the Sewer plant. Motion carried.
• Motion was made by Trustee Russ and seconded by Trustee Peterson to authorize VRI to contract Waste Management for sludge dumpster and hauling service. Motion carried.
• Motion was made by Trustee Peterson and seconded by Trustee Russ to authorize VRI to purchase materials necessary for setting up protective tarp system for the drying beds. Motion carried.
     
• Motion was made by Trustee Patterson and seconded by Trustee Sobczak to accept minutes of May 30 and June 12, 2006. Motion carried.
• Clerk presented Board with information on upcoming Judge’s conference for Judge Alexander.
• Motion was made by Trustee Patterson and seconded by Trustee Russ to authorize Clerk to send check for Judge’s conference reservations. Motion carried.
• Brief discussion was held regarding repair work to be done on brakes on Dump truck. It was decided to have Maintenance worker Erik Lang check with both Korczak’s and Al’s Auto to see who could get to it soonest as their estimates were pretty much the same amount.
• Motion was made by Trustee Patterson and seconded by Trustee Sobczak to authorize expenditure of up to $1000 for brakes on dump truck. Motion carried.
• Clerk requested Board’s input on what municipalities they wish to send shared services agreement to. It was decided for now to send to Town of Pembroke, Town of Darien, Village of Akron and Village of Alden. Clerk to make up cover letter to accompany copy of agreement.
• Clerk requested and was given permission to close the Office on Monday, July 3, 2006 as a floating holiday.
• Motion was made by Trustee Patterson and seconded by Trustee Peterson to approve quarterly payment to J. O’Connell & Associates Grant writers. Motion carried.
• Motion was made by Trustee Patterson and seconded by Trustee Peterson to waive the solicitation fee requirement for solicitation permits for registered vendors on August 12, 2006 Corfu Family Day Event. Motion carried.
• Reminder was given to board to get info in for newsletter ASAP.
• Motion was made by Trustee Patterson and seconded by Trustee Sobczak to adjourn meeting at 10:35 pm. Motion carried.

Sandra Thomas
Clerk Treasurer