VILLAGE BOARD MEETING MINUTES - AUGUST 9, 2010

      Mayor Skeet opened Regular meeting at 7:01 pm.

     Members present: Mayor Skeet, Trustees Bielec, Peterson, Graham and Sobczak. Also present were Joe Floss of Floss Insurance Agency, Sue Conrad from the Daily News and Village resident Ken Lauer.

     Joe Floss presented Board with booklets outlining basic insurance coverage and changes, and reviewed the information briefly. He said the biggest change was an increase in Liability coverage due to the increase in number of Police Officers from the equivalent of 1 ½ full time to 4 full time equivalent. During the course of the discussion it was determined that the new push camera in the sewer department should be added and Bobcat coverage needed to be updated from the older one to the new one.

     Event coverage was discussed such as flood, earthquake and pollution cleanup. Board questioned Mr. Floss on several scenarios. He also presented Board with copies of new insurance cards for the vehicles.

     Motion was made by Trustee Peterson and seconded by Trustee Bielec to accept the Floss Policy and approve payment of policy renewal.

     Joe Floss left the meeting at 7:35 pm.

Communications:

1. Rec’d ck#322970041 in amt of $20.00 from Lexis Nexis for Accident Report.
2. Rec’d ck#136443 in amt of $39,368.31 from Gen. Co. Treas. for qtrly sales Tax.
3. Rec’d $25.00 cash from Josh Doll for Cert of Occupancy for Tattoo Parlor.
4. Rec’d $50.00 cash from ASK Construction for Bldg permit on deck at 66 W Main St, #40.
5. Rec’d WW Facility Operation report and DMR for June 2010 from VRI.
6. Rec’d ck#7117 in amt of $642.85 from Denise Beal for Health Ins.
7. Rec’d copy of Request for Proposals for DWI grant & notification of meeting.
8. Rec’d ck#612 in amt of $19,995.00 from Judge Alexander for July 2010 fines.

     Motion was made by Trustee Bielec and seconded by Trustee Peterson to approve minutes of 7/22 committee meeting.

     Clerk presented Board with Drainage Grant bills totaling $89,445.86 for approval to submit to Office of Community Renewal for payment.

     Motion by Trustee Sobczak and seconded by Trustee Bielec to approve submitting bills totaling $89,445.86 to Office of Community Renewal for payment.
   

     It was mentioned that the next Grant progress meeting will be held Thursday August 26th at 8:30 am.  Trustee Graham said they are hoping to start on the creek work next week.

     Clerk presented request from Deputy Clerk Beal for permission to take off work to attend two seminars, one on September 23rd and one October 12th.
 
    Motion was made by Trustee Peterson and seconded by Trustee Graham to approve
Deputy Clerk Beal taking off work to attend two seminars on September 23rd and October 12th.

     Mayor Skeet presented invoice received from Attorney Jim Schmit for time spent on reviewing the Employee Manual, along with an invoice for various phone conferences dating from 2008 through 2010.  Considerable discussion took place regarding the bills.
     It was determined that the Village should have gotten a quote prior to submitting the Manual for Attorney Schmit’s review.

     Motion was made by Trustee Graham and seconded by Trustee Sobczak to approve payment of bill from Attorney Schmit.

      Board requested clerk to have Employee Manual to present for approval by meeting of August 23rd.

     Clerk presented a request from a Village resident to have their property tax penalty waived due to a delay caused by the postal service in receiving it.  After brief discussion the Board agreed they felt they could not make an exception so denied the waiver.

           Motion by Trustee Sobczak and seconded by Trustee Graham to approve Treasurer’s Report.

Vouchers: #214693 thru 214733
General Fund                      – Total Am’t =  $ 39,354.02
Sewer Fund                                       -  Total Am’t =  $ 19,394.00

     Motion by Trustee Graham and seconded by Trustee Sobczak to pay the above General and Sewer bills.

     Clerk presented a solicitors permit request from an energy savings company for consideration. After brief discussion the Board unanimously agreed to deny the application due to previous complaints regarding energy companies.

     Mayor Skeet gave a brief Police update.  He mentioned that the concerts have been going pretty well except this past Friday with traffic backed way up due to an accident on the thruway.  He also brought up that the Court office has requested that the Police Officers be allowed to hand out an informational paper to those receiving tickets on procedures to follow especially if they are from a long distance away.  The Board could see no problem with the Court’s request.

     The Mayor also said one of our newer officers will be leaving and Police Administrator Meier has hired a new officer to replace him.  He said Officer Retzlaff has been doing all the training of the new officers and that Officer Meier has requested Officer Retzlaff be paid one hour of additional straight pay for each day he spends training.  After some discussion the Board approved the request unanimously.

      Trustee Bielec mentioned a complaint he had received regarding an issue of firewood sales taking place on private property. The parties involved in the sales had been told by a Village Officer they were not allowed to sell there without a permit, which it has been determined is erroneous as it was on private property and they had permission from the property owner.

     Trustee Graham gave a brief Maintenance update.  He said they did get in the separator tank for drainage flow so that will be hooked up soon.  He also mentioned some topsoil that was donated to the Village which will be used as fill when stumps are removed and other similar applications.

     It was also determined that the Open House scheduled for August 28th should be cancelled as there would be a shortage of available employees and trustees, plus that is the approximate time frame of the installation of the separator tank. Clerk will put up signs regarding the cancellation.

     Trustee Graham also gave a sewer update.  He mentioned the new push camera has come in and he hopes to take it on its maiden voyage in the next day or so if the rain keeps up as predicted.  He said there are no real issues at the plant and all is going well. He mentioned Johanna Kohl will be done with painting and her summer employment around the 16th. He said she has things looking real good.

     Amendment to Chatfield Engineer Drainage Contract was presented to the Board for consideration.  After some discussion regarding the increase, Trustee Graham said he will check with Paul Chatfield to verify what has lead to the requested increase.

     Clerk mentioned that TVGA, the new grant consultants, would like to set up a time to meet with personnel that will most likely be involved in grants to get the ball rolling. Trustee Peterson said he would take care of setting up a meeting.

     Trustee Peterson requested an Executive Session be called to discuss a personnel issue.  Sue Conrad and Ken Lauer left the meeting at 8:46 pm.  Clerk Thomas was requested to stay just for a moment.

      Motion was made by Trustee Graham and seconded by Trustee Sobczak to go into Executive Session to discuss personnel issues at 8:47 pm.

       Clerk Thomas left the meeting at 8:58 pm.                                                                       

      Motion was made by Trustee Graham and seconded by Trustee Sobczak to go out of Executive Session and adjourn meeting at 9:37 pm.

Sandra Thomas
Clerk Treasurer