VILLAGE BOARD MEETING MINUTES - SEPTEMBER 25, 2006

Mayor Skeet opened Committee meeting at 7:01 pm.

• Al Graham gave sewer report. Average flow for month of August was 44,000 gal/day. He reported that the CBOD and Ammonia levels exceeded Effluent limits due to low dissolved oxygen in aeration basin resulting from loss of blower due to mechanical failure. He said it is up and running now and well under limits. The variable speed is at Bailey’s being repaired.
• Mr. Graham also mentioned he met with DEC about getting our limits raised. It is a lengthy process and could take several years according to DEC.
• He reported there were no solids hauled during August.
• The portable generator is now being run weekly to insure reliability and keep the battery charged. Admar looked at our 7.5 KW generator. It is so old they can’t get parts anymore. They did give a quote of $4770 for a new 8.5 KW generator and transfer switch. It would run off bottled gas and would be portable. Mr. Graham will also check with Penn Power and double check size needed for start up and running.
• Mr. Graham reported that the backflow preventer has been inspected and documentation has been sent to Monroe County Water.
  They also repaired the grit chamber roof. They are working on getting prices to replace the dialers at the pump stations. Also the Flow Meter is in now.
• Jean O’Connell and Gary Rouleau of J. O’Connell Associates arrived at 7:20 pm.
• Mr. Graham presented a video for the Board to view of the camera inspected sewer lines done by Akron a couple weeks ago. It showed that the pipes look clear other than a few small pockets of grease lining the insides. The conclusion drawn is that inflow and infiltration appears to be likely from illegal hookups. Mr. Graham will be observing smoke testing in Arcade next month. He would like to do some smoke testing in the Village in the Spring.
• Al Graham and Doug Taylor left the meeting at 7:45 pm.
• Jean O’Connell introduced a new associate Gary Rouleau, who has had extensive experience in the political scene. Some discussion was held regarding the Small Cities Grant that the Village was denied. Ms. O’Connell has called for a review. She did say the Village Board needs to network and lobby more for these grants.
• Trustee Sobczak arrived at meeting at 8:00 pm.
• Discussion was held regarding possible other upcoming grants we could persue. Regarding the Sewer, at present not enough information is available on proposed costs to meet the deadline of the most current grant. We would also need letters of support from the possible sewer prospects from outside the Village. As the Joint meeting with the Town of Pembroke is after the grant deadline, it would be impractical to consider it. Ms. O’Connell did suggest Mayor Skeet talk with the Town of Pembroke regarding utilizing the Shared Services Grant (October 23rd deadline) for a study of the cost of the sewer line. Mayor Skeet said he would try to speak to Ed Beideck about it.
• In discussing possible Police car or other equipment, Mr. Rouleau reminded everyone it is an election year so might be a good time to hit the legislature for Member item grants.
• Clerk Thomas mentioned the meeting Tuesday she was having with James Tammara from Records Management grant and Jean O’Connell said to check with him regarding the next thing to consider requesting on the 2007 Records Management grant. There is a February 1st deadline on that grant.
• Jean O’Connell and Gary Rouleau left the meeting at 8:25 pm.
• Peter Sformo stopped in to set up training session with the Trustees for Saturday September 30 at 9:00 am at Community Center.
• Dave Cristofaro entered the meeting at 8:25 pm. He requested the Board see if there were anything they could do to assist him to keep from losing his status in April 2007 when he turns 36. He would need to be hired by then or can’t become a police officer after that. He was 2 ½ years out of Holley after he resigned from there. He actually had 1 year to get reinstated on Civil Service. He has spoken with Dan Burling and Steve Hawley, who said if he could get a letter from the Village stating we would be interested in lateralling him and hiring him should he become available, that they may be able to get the one year stipulation waived.
• Clerk Thomas, Mr. Sformo and Mr. Cristofaro were requested to leave the meeting.
• Motion made by Trustee Peterson and seconded by Trustee Patterson to go into executive session at 8:35 pm. Motion carried.
• Motion made by Trustee Patterson and seconded by Trustee Sobczak to go out of executive session at 9:02 pm. Motion carried.
• Clerk Thomas and Dave Cristofaro rejoined the meeting.
• The Board informed Mr. Cristofaro that they would be willing to write a letter.
• Motion made by Trustee Russ and seconded by Trustee Peterson to send a letter to Steve Hawley informing him that the Village of Corfu may be interested in hiring David Cristofaro as a part time officer in the future if he were to become available to lateral from Orleans County. Motion carried.
• Mr. Cristofaro left the meeting at 9:07 pm.
• Mayor Skeet informed the Board of Erik Lang’s resignation. He told them of the interest of Valley River Inc. in contracting for the Maintenance at 20 hours per week. At the general estimate given of between $25,000-30,000 per year, it was determined by the Board that this would be far too expensive.
• Trustee Russ mentioned one person he knew that might be interested in the position. Mayor Skeet also told the Board of Kevin McCarthy who he knew was definitely interested. He is a certified heavy equipment operator, has experience in welding, plumbing and electrical work. The entire Board agreed that Mr. McCarthy would be a good replacement for Mr. Lang.
• Clerk Thomas informed the Board that we have been awarded $9,840 for the 2007 DWI Grant according to Frank Ciaccia of Genesee County Stop DWI.
• Mayor Skeet updated the Board regarding the new Police Office. He has met two times with the State Troopers and they are extremely interested in setting up a satellite office with us. One stipulation they do have is that they need a locked area for their computer and some other equipment. They have shown an interest in putting a door through from our new office into the 8’x8’Janitor’s room adjacent to the new police office. Mayor Skeet said that would be up to them to discuss with the Town. Jeff Ammon is scheduled to begin work on the minor remodeling to be done on Wednesday, September 27th.
• Mayor Skeet informed the Board of all the work Officer Yueckstock has been doing in getting things lined up for the office, including working on a complete inventory of all equipment, sign out sheets for all equipment, etc.
• Mayor Skeet mentioned to the Board a run through of the Maintenance Garage, Sewer Plant and Police garage he did with Al Graham and Officer Yueckstock and how badly all areas need to be hoed out and cleaned up. The next roll-off is October 13th & 14th, so Mayor Skeet proposed we have a work detail at the Sewer compound on Saturday October 14th at 9:00 am to start cleaning things up. He said Al Graham and Officer Yueckstock have already volunteered their time for that date. The Board agreed they would try to be there.
• Motion was made by Trustee Russ and seconded by Trustee Sobczak to approve the minutes of September 11th. Motion carried.
• Clerk Thomas requested Board to consider whether or not they want to renew the contract with J. O’Connell Grant Writers. Brief discussion was held.
• Motion made by Trustee Peterson and seconded by Trustee Patterson to renew the J. O’Connell Grant Writers contract and pay the invoice for the first quarter. Motion carried.
• Mayor Skeet updated the Board on the meeting he had on Saturday with Gary DeWind and Jim Mallory of the Town of Pembroke. They talked about the door situation and whether it meets safety codes. They said Mr. Beideck assures them it is all code, so it appears nothing will change on the doors.
• The Mayor also said Mr. Mallory requested the Village no longer post paper announcements on the glass doors. He spoke to them about putting up an outside display Board, and said they seemed to have no problem with that idea. Mayor Skeet showed the Board a sample Board in a catalog. Trustee Sobczak said he would look into finding a more economical one.
• Motion made by Trustee Russ and seconded by Trustee Patterson to allow Trustee Sobczak to purchase an outside display Board not to exceed $275.00. Motion carried.
• Letter from Dr. Campbell was read to Board regarding the property next to Dollar Store. At present it appears he cannot go much lower on his price were anyone interested in purchasing the property.
• Clerk informed Board of prices she obtained for an independent GASB34 compliant audit. It was determined that it is not a feasible option at this time.
      
• Clerk Thomas reminded the Board that CHIPS allocation expenditure deadline is November 7th. Costs must be “incurred and paid” by this date. The next and final deadline would be in February, but it was agreed it would be pretty difficult to have any work done in the winter months. Mayor Skeet said he is waiting for a reply from Steve Stocking regarding Maple Avenue and Trustee Sobczak is finalizing his report on the sidewalks.
• Clerk reminded Board members that articles for next newsletter are needed by October 9th meeting.
• Motion made by Trustee Russ and seconded by Trustee Sobczak to adjourn meeting. Motion carried.
• Meeting was adjourned at 10:15 pm.

Sandra Thomas
Clerk Treasurer